Administrative Assistant

Our client is a dynamic, fast-paced company that provides comprehensive administrative and organizational support to executives and teams. They streamline communication, enhance project management, and improve operational efficiency through proactive coordination and high-level organization.

Location

Fully Remote | 9 AM – 5 PM EST

Role Overview

The Admin Assistant will support daily administrative operations, including email organization, calendar management, meeting scheduling, and report preparation. The role is essential to ensuring smooth day-to-day activities, maintaining organization, and enabling team members to remain focused and efficient.

Key Responsibilities

Email Management

• Review, tag, and organize the inbox each morning.

• Ensure new emails are labeled and organized appropriately.

• Flag urgent messages and highlight items requiring follow-up.

Calendar & Scheduling Management

• Monitor the calendar to resolve scheduling conflicts.

• Identify overlapping or conflicting meetings and adjust as needed.

• Schedule and coordinate meetings with internal and external stakeholders.

• Send invites, share agendas, and update events when changes occur.

Team Support

• Provide support via Slack by responding to inquiries promptly.

• Redirect issues to the appropriate person and follow up to ensure resolution.

Reporting

• Prepare and send monthly email reports summarizing key information and metrics.

• Ensure reports are clear, concise, and delivered within agreed timelines.

Administrative Coordination

• Support general office tasks such as data entry, document management, and file organization.

• Proactively manage administrative tasks to enhance team workflow and productivity.

Qualifications

Experience

• 1+ years of experience in an administrative or assistant role.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).

• Familiarity with Slack.

Skills

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Effective time management and problem-solving abilities.

• Ability to multitask, work independently, and manage shifting priorities.

• Strong interpersonal skills and ability to collaborate across departments.

• Highly proactive, detail-oriented, and reliable.

What Success Looks Like

• Efficient email and calendar management, ensuring timely communication and conflict-free scheduling.

• Smooth meeting scheduling with accurate event coordination.

• Prompt and effective Slack communication and follow-through.

• Accurate, timely preparation and distribution of monthly reports.

Opportunity

This role offers the chance to grow within a fast-paced, dynamic environment while directly contributing to team efficiency and operational success. The Admin Assistant will support talented professionals, strengthen organizational processes, and build valuable experience in a collaborative and supportive setting.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets