CPA- Holding Company Structure
We are seeking an experienced and detail-oriented CPA to manage the full accounting cycle for a multi-entity holding group. This role requires someone who can confidently handle the financial operations of several LLCs under one parent company, ensuring accuracy, compliance, and clear reporting for both entity-level and consolidated financials.
The ideal candidate is highly organized, analytical, and thrives in environments where attention to structure, reconciliation, and intercompany allocations is essential. Experience working within a Holding Group structure that owns multiple LLCs and has HQ-level is a requirement.
Candidates with experience in Fitness Boutique businesses will excel, though we also value similar backgrounds from multi-location service industries (e.g., restaurant groups, hospitality, or other multi-entity operations).
Key Responsibilities
Financial Management & Reconciliation
- Own and manage QuickBooks Online (QBO) for multiple LLCs within a holding company.
- Record and reconcile all bank, credit card, and intercompany transactions across entities.
- Perform monthly balance sheet and loan account reconciliations with full documentation and workpapers.
- Reconcile Stripe transactions and match deposits to Mariana Tek revenue reports.
- Ensure proper allocation of HQ expenses across LLCs and maintain intercompany accuracy.
Reporting & Insights
- Prepare comprehensive Monthly Financial Statement Packages, including:
- Balance Sheet, Income Statement, and Trailing 12-Month P&L
- Consolidated (HoldCo) and entity-level (LLC) breakdowns with visual insights for leadership
- Analyze and communicate variances, anomalies, and trends to management.
- Support cash flow reporting, budgeting, and forecasting for both individual entities and consolidated operations.
- Prepare investor reports and financial packages for strategic planning and growth initiatives.
Revenue & Subscription Allocation
- Review and post Mariana Tek revenue reports into QBO.
- Accurately allocate revenue across studios or locations, ensuring consistent accounting treatment.
- Track and categorize income streams including memberships, classes, events, retail, and training programs.
Vendor & Expense Management
- Process vendor payments, track recurring subscriptions, and maintain digital invoice records.
- Monitor expenses, flag anomalies, and identify opportunities for cost optimization.
- Coordinate HQ cost allocations among entities with clear documentation.
Payroll & Contractor Oversight
- Prepare and input payroll via Paychex and QBO, ensuring accuracy and timeliness.
- Manage contractor payments and support 1099 reporting at year-end.
- Ensure payroll and contractor compensation align with company policies and performance metrics.
Special Projects & Compliance
- Support audit requests, tax filings, and external CPA coordination.
- Assist with compliance for licensing, insurance, and sales tax.
- Maintain organized, audit-ready financial documentation across all entities.
- Participate in financial planning for new locations, programs, or pricing models.
Skills & Competencies
- Proficient in QuickBooks Online and Microsoft Excel / Google Sheets.
- Familiarity with Mariana Tek or similar CRM and revenue-tracking systems (strongly preferred).
- Deep understanding of multi-entity accounting, intercompany transactions, and cost allocation.
- Strong analytical, problem-solving, and reconciliation skills.
- Excellent attention to detail and ability to work independently with minimal supervision.
- Strong communication skills—able to explain financial data to non-finance team members.
- Discreet and professional with confidential financial information.
- Adaptable and comfortable working in a fast-paced, entrepreneurial environment.
Experience & Qualifications
- 5+ years of full-charge bookkeeping or accounting experience.
- Demonstrated experience managing books for multiple LLCs under a holding company.
- Proven track record preparing financial statements, reconciliations, and reports for multi-entity businesses.
- Experience with service-based industries—ideally fitness, wellness, or comparable sectors (e.g., restaurant or hospitality groups).
- Prior exposure to intercompany allocations, consolidations, and HQ cost tracking.
- Strong working knowledge of accrual accounting and GAAP principles.
This is a full time job
Up to $10/hr
100% Remote Work
US time zone
Average salary estimate
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