Legal Coordinator - Real Estate

Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we're also one of the largest landlords.

We've been recognized as A Great Place to Work by the Great Place to Work Institute. And, our employees have also voted us as having Best Career Growth, ranked us in the Top 5% for Work Culture, and in the Top 10% for Diversity and Inclusion.

We're a member of the S&P 500 and FT Global 500. Our common and preferred stocks trade on the New York Stock Exchange.

The Legal Coordinator will be instrumental in managing administrative tasks, ensuring seamless operations within our real estate legal services. The candidate will work closely with in-house attorneys, real estate team members, outside law firms, and real estate vendors.  This role demands a proactive individual with a keen eye for detail and a passion for the legal field. 

Key Responsibilities: 

• Provide administrative support to attorneys and legal staff. 

• Prepare, organize, and manage real estate legal documents, contracts, and correspondence, including coordination of signature and notary and drafting/editing form legal documents. 

• Coordinate and schedule meetings and appointments. 

• Maintain and update real estate files, databases and internal tracking reports. 

• Conduct legal research pertinent to real estate issues. 

• Facilitate communications with law firms and vendors. 

• Manage billing and invoicing for legal services 

• Assist with compliance of internal procedures. 

• Clear understanding of real estate transactions from A to Z, including but not limited to, working with title companies, title documents, due diligence, closing documents, and settlement statements. 

• Basic accounting knowledge of legal accounting, billing/collections and electronic payment systems. 

• Coordinate wire payments for vendors and real estate acquisitions.  

• Prepare monthly P&L reports in Excel spreadsheets and Powerpoint presentations for real estate legal teams. 

• Prepare and track project milestones, email reminders and notices. 

• Manage title, survey, zoning, environmental, and other outside vendors. 

• Bachelor's degree in Legal Studies, Business Administration, or related field, preferred. 

• Proven experience in a legal administrative or paralegal role; prior real estate experience required. 

• Exceptional organizational skills and attention to detail. 

• Superior written and verbal communication abilities. 

• Proficiency in Microsoft Office Suite (Outlook, Word, Powerpoint and Excel) is required; experience with legal research tools is a plus. 

• Ability to manage multiple tasks and prioritize effectively. 

• Strong interpersonal skills and collaborative mindset. 

• Knowledge of real estate documents and closing procedures is required. 

• Notary public or ability to obtain notary certification.  

Workplace

• One of our values pillars is to work as OneTeam and we believe that there is no replacement for in-person collaboration but understand the value of some flexibility. Public Storage teammates are expected to work in the office five days each week with the option to take up to three flexible remote days per month.
  • Our office is based in Plano, east of I75 near E. Park Blvd, just North of Historic Downtown Plano.

Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.

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