Event Coodinator | Part-Time | Utah Valley Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Event Coordinator is a key member of the Convention Center team, serving several departments. They are responsible for assigned administrative tasks, assisting the Event Managers, and managing the Exhibitor Services for tradeshow vendors. 

This role will pay an hourly rate of $18.00-$20.00 

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

About the Venue

Located in historic downtown Provo, Utah the Utah Valley Convention Center opened its doors in 2012 as the premiere meeting space in Utah County. The UVCC boasts the perfect blend of modern architecture, flexible meeting space, and breathtaking interior and exterior views of the nearby Wasatch Mountains. This combined with its functional floor plan makes it the perfect venue to host any event.

Responsibilities

• Covering front desk reception position two days a week. Answering phones, greeting clients, processing payments, and assisting Office Manager.
• Assist with guest or client questions as needed.
• Help office staff with filing, organizing, and other items as assigned by the Office Manager.
• Attend weekly staff meeting and production meeting.
• Perform a weekly audit of event diagrams, schedules, and details (event resumes) and provide feedback to Event Managers.
• Act as Manager on Duty during events as assigned, primarily during the evening and over the weekend. Coordinate all details of event as planned, including audio visual, food and beverage services, security, electrical, decorating, etc. Interact with clients and attendees.
• Act as Event Manager for smaller events, as assigned. Work with clients to create event diagrams, event resumes, and communicate event needs to convention center staff.
• Gain working knowledge of Momentus CRM and CAD programs.
• Oversee and manage the venue’s Exhibitor Services for all tradeshow events.
• Perform other duties as required.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is required. Training on Momentus and a CAD program will be provided.
• Operational characteristics of event management.
• Customer service practices.
• Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) workdays and extended numbers of days.
• Communicate clearly and concisely in the English language, both orally and in writing.
• Plan, service, and supervise events.
• Troubleshoot problems during events as they arise.
• Establish and maintain effective working relationships with staff, contractors, and venue users.
• Ability to multi-task.
• Ability to work independently and remain flexible in role.
• High School diploma or GED.
• Coursework from an accredited college or university with major course work in facility management, hospitality management, marketing, public relations, business management, or other related field.
• Experience in Event Coordination, Convention Services (preferably with a convention center, hotel, sports facility, performing arts facility or other multi-purpose public assembly facility) or Meeting Planning.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.