Administrative Assistant

We’re looking for a part-time Administrative Assistant to support our Clinical Coordinator and CEO at Mindful Transformations. This role combines client support, office organization, and assisting with marketing, events, and community outreach. The ideal candidate is warm, highly organized, tech-savvy, and eager to learn, with comfort using platforms like Google Workspace, EHR (SimplePractice), Canva, and Kartra.

At Mindful Transformations, we are more than a therapy practice , we are a community devoted to whole-person healing. Our team blends traditional therapy with holistic approaches, offering a space where clients feel deeply supported, seen, and empowered.

We’re looking for someone who not only values the importance of mental health but is also open to holistic and energy-based approaches. Our practice is grounded in collaboration and care — both for our clients and for our team.

Requirements

• Previous administrative experience preferred (healthcare or mental health setting a plus).
• Comfortable with technology: Google Workspace, EHR systems (SimplePractice preferred), Canva; Kartra experience a plus.
• Understanding of HIPAA compliance or willingness to learn quickly.
• Strong organizational skills with attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Confident and professional when speaking with clients, community partners, and leadership.
• Ability to manage multiple tasks and adapt in a fast-paced environment.
• Willingness to learn new systems and processes quickly.
• Available for in-person work Monday–Thursday, 12–5 PM to start, with openness to expand schedule as the role grows. Looking for someone who can commit to staying with the practice for 2–5 years.

Who You Are

• You believe in the power of mental health and are open to the integration of holistic practices and energy work.
• Warm, professional, and compassionate — you enjoy connecting with people and being part of a supportive team.
• A team player who’s willing to pitch in around the office — from light clean-up and organization to ordering supplies and keeping things running smoothly.
• Tech-savvy and a fast learner, with openness to new systems (Google Workspace, SimplePractice, Kartra, Canva).
• Highly organized and detail-oriented, with strong follow-through.
• Confident in communication, relationship-building, and billing conversations.
• Flexible, proactive, and aligned with a practice that values healing, mindfulness, and community.

Compensation & Benefits

• $25/hour starting pay.
• Average of 20 hours per week to start.
• Opportunities for bonuses and additional pay for outreach activities.
• Cell phone stipend provided.
• CEU stipend for continuing education.
• Paid time off for part-time staff.
• Retirement plan participation available.
• Growth opportunities as the practice expands — potential for more hours, higher-level projects, and deeper involvement in events, marketing, and outreach.