Director of Grants Administration

Overview

The Director of Grants Administration plays a pivotal role in the achievement of LifeLong Medical Care’s (LifeLong) mission through development of business growth and funding opportunities consistent with agency priorities. They are responsible for working across multiple teams to provide oversight of LifeLong’s grants administration and the achievement of LifeLong’s annual revenue goals. The Director of Grants Administration is responsible for management of the Department of Grants Management & Planning, ensuring the success of the grants management lifecycle, funder engagement, and grant writing.

This is a full time, exempt, benefit eligible position in Berkeley, CA. 

Please include a cover letter with your resume and application. 

LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. 

Benefits

Compensation: $130k - $140k/year. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.

Responsibilities

• Manage the Department of Grants Management & Planning Team:
• Supervise and mentor a team of health planners and grants management professionals, providing guidance, support, and professional development opportunities.
• Foster a collaborative and inclusive work environment that values creativity, innovation, and continuous improvement in grant acquisition and administration.
• Promote a culture of accountability, transparency, and ethical conduct in all aspects of grant management and compliance.

• Grant Management, Reporting and Compliance:
• Manage and balance a grant portfolio system across the team.
• Coordinate with Chief Development and Strategy Officer, Director of EBCRP, and other agency leadership for effective portfolio management.
• Manage Department resources to support the development and packaging of proposals and reports as needed.
• Maintain systems for tracking grant requirements, deadlines, and reporting obligations.
• Ensure compliance with grant terms and conditions, including financial reporting, programmatic reporting, and regulatory requirements.
• Coordinate with finance, program, data analytics and quality improvement teams to collect data and prepare accurate and timely reports for grant funders.

• Planning and Grant Strategy:
• Work with the Chief Development and Strategy Officer and other executive leadership to develop and implement comprehensive strategies for acquiring, managing, and sustaining grants to support LifeLong’s mission and objectives.
• Identify and pursue new funding opportunities from government agencies, foundations, corporations, and other relevant sources.
• Collaborate with executive leadership to align grant activities with organizational priorities and funding needs.

• Grant Proposal Development:
• Lead the Grants Management & Planning Team in the development of grant proposals, ensuring alignment with funding requirements, organizational goals, and community health needs.
• Coordinate with program managers and subject matter experts to gather relevant data, narratives, and supporting documentation for grant applications.
• Draft compelling narratives, budgets, and other required materials to effectively communicate LifeLong's programs and impact to potential funders.
• Budget Management and Financial Oversight
• Work closely with the finance department to develop grant budgets, monitor expenditures, and ensure adherence to approved spending plans.
• Conduct regular financial analysis to assess grant performance, identify variances, and mitigate risks to funding streams.
• Provide guidance to program managers on budget planning, expense tracking, and financial stewardship related to grant-funded activities.
• Prepare annual grant budget projections.

• Stakeholder Engagement and Relationship Building:
• Cultivate strong relationships with grant funders, government agencies, community partners, and other stakeholders to enhance LifeLong’s visibility and funding prospects.
• Represent the organization at meetings, conferences, and networking events to promote grant opportunities and build strategic alliances.
• Serve as a primary point of contact for inquiries from funders, partners, and community members regarding grant activities and initiatives.

Qualifications

• Excellence in grants administration for program and fund development.
• Familiarity with health care delivery systems and health policy especially with regard to special populations.
• Ability to develop, distill, and present concepts and plans to address a broad range of community health needs and services.
• Familiarity with health care reimbursement and public and private large-scale funding opportunities.
• Excellent interpersonal skills, highly organized, high integrity.
• Ability to quickly distill and integrate complex community health needs and concepts in compelling proposals and presentations.
• Strong organizational skills, ability to prioritize tasks, and to work under deadline in a positive, friendly, supportive manner.
• Knowledge of community health center needs and services, and program development experience for LifeLong's target populations and core services.
• Proficient in Microsoft office suite.

EDUCATION AND REQUIRED CREDENTIALS:

• Master’s degree in healthcare administration, public health, or related field, or equivalent years of relevant experience.
• At least five years of successful grant writing/management and program development experience with a non-profit or public agency.
• At least five years of supervisory experience.