Project Coordinator

At Kofile, we believe that government has infinite potential to do good and that all information residing within local governments should be preserved, digitized, and made available to all their employees and citizens. We partner with government agencies nationwide to help them meet their citizens’ needs by preserving the integrity and content of paper documents to ensure they will be available for use forever and modernizing information management through digitization and access systems.

Kofile has been a market leader in serving local governments for the last 10 years. We help local governments modernize operations and improve citizen access and engagement. Our solutions include a full suite of premium and software for record retention and recording applications. The company and its culture are built entirely around putting customers first. Our 3,000+ customers cover nearly half of the U.S. population, and customer loyalty is unsurpassed in the industry.

CANDIDATES MUST LIVE IN THE DFW AREA

Job Overview

As a Project Coordinator at Kofile, you will support the successful execution of client projects by assisting project managers and cross-functional teams. You will help coordinate project activities, track progress, maintain documentation, and ensure effective communication across stakeholders. This role is ideal for someone who is detail-oriented, organized, and eager to grow within a project management environment.

Responsibilities and Duties

• Assist in coordinating multiple client projects across various departments and locations
• Support the development and maintenance of project plans, schedules, and documentation
• Monitor project timelines and deliverables, and help identify risks or delays
• Prepare and distribute regular project status updates and reports
• Track project budgets and assist with financial documentation and invoicing
• Help manage change orders and maintain accurate project records
• Schedule and coordinate meetings, prepare agendas, and document meeting notes
• Maintain project documentation, including KPIs, templates, and best practices
• Communicate effectively with internal teams, clients, and vendors
• Support the implementation of PMO tools, processes, and templates
• Provide general administrative support to project managers and leadership

Qualifications

• Bachelor’s degree in business, Communications, or a related field
• 1–3 years of experience in a project coordination or administrative support role
• Familiarity with project management tools (e.g., Asana, Smartsheet, MS Project)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Detail-oriented with a proactive approach to problem-solving

Preferred Skills

• Experience with NetSuite ERP or similar systems
• Exposure to financial tracking or reporting
• Experience working in a production or operations environment

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Benefits: 

As a full-time employee, you will receive access to the following benefits

• Leadership and career development opportunities
• Low cost insurance (medical, dental, vision, life & disability)
• 401(k) plan (company matching)
• Paid holidays 
• PTO 
• Paid maternity & paternity leave
• Educational assistance
• Business casual environment