Receptionist / Administrative Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: This position provides front-line reception and administrative support services, reporting to the Facility Manager. You'll serve as the primary point of contact for visitors and support various operational functions while working with diverse internal and external stakeholders at all levels of the organization. This role requires independent judgment to plan, prioritize, and organize a varied workload while maintaining high standards of security and customer service.

What your day-to-day will look like:

• Greet and direct all visitors, providing necessary orientation to visitors, employees, and contractors
• Manage visitor registration through the Visitor Watch System for all guests, contractors, vendors, and employees without badges
• Monitor security systems including cameras, radios, and access card tracking software
• Coordinate check-in/check-out of hard keys and temporary access cards from the reception desk
• Ensure all site visitors are properly escorted by appropriate BMS contacts or representatives
• Provide administrative support services to the client office as needed
• Maintain detailed records and documentation of all visitor activity
• Support facility operations and respond to various requests from stakeholders

Required Qualifications:

• High school diploma or equivalent
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to work independently and exercise sound judgment
• Professional demeanor and customer service orientation
• Basic computer skills and familiarity with security systems
• Team player attitude with ability to work collaboratively

Preferred Qualifications:

• Previous receptionist or administrative assistant experience
• Experience with visitor management systems
• Familiarity with commercial real estate or facility management environments
• Knowledge of security protocols and procedures

Work Schedule:

Salary/Comp:

Location:

On-site –Tampa, FL

Job Tags:

Administrative Support, Independent Judgment, Office Administration, Organizing, Prioritization, Professional Etiquette, Security System, Working Independently

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.