Project Manager

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Job Summary

Reporting to Getty Research Institute’s (GRI) Sr. Exhibition Coordinator(s), this limited-term Project Administrative Manager will provide project/administrative management and oversight for a collaborative, multi-organizational launch of a series of local exhibitions and programming on the architect Paul Revere Williams. Materials for these exhibitions will be drawn from the architect’s archive, which is co-owned by the Getty Research Institute and USC School of Architecture. Paul Revere Williams was the most significant African American architect of the 20th century, with especially strong ties to Southern California and the city of Los Angeles. Documenting the entirety of Williams’ career, from his early residential commissions during Los Angeles’ housing boom of the 1920s to landmark mid-century civic structures, the archive includes approximately 35,000 plans, 10,000 original drawings, blueprints and project diazotypes, hand-colored renderings, vintage photographs, correspondence, and other materials.

 

The Project Administrative Manager will work with colleagues from the GRI, other Getty programs and departments including Getty Marketing and Communications, USC’s Fisher Museum of Art, and the Los Angeles County Museum of Art. The Project Administrative Manager will liaise with teams to monitor project timelines, schedule and lead cross-departmental / cross-organizational meetings, manage project documentation, prepare reports, support project execution while handling administrative tasks, and communicate with internal and external stakeholders. The Project Administrative Manager will also oversee and monitor the interdepartmental coordination related to outgoing exhibition loans and imaging collection material to ensure that project timelines are met.

Major Job Responsibilities

• Supports development and maintenance of project management tools and documentation, including budgets, schedules and team calendars, work plans, evaluations and reports.
• Applies established standards and best practices in project management to monitor projects and assignments, manage quality of project deliverables, and identify and mitigate potential project risks. Assigned projects to include overseeing the internal workflows of outgoing exhibition loans and imaging collection material.
• Serves as main point of contact for partnering organizations and facilitates project communication, including distributing project information, preparing project status reports, preparing presentations, and updating project management tools.
• Performs administrative duties including scheduling and coordinating large complex meetings and preparing meeting agendas.
• Collaborates on vendor contacts and procurement requisitions, including obtaining bids and overseeing the production and distribution of related materials.
• Some data entry may be required.

Qualifications

• Bachelor’s degree; arts knowledge/background preferred.
• 2-5 years of project/administration
• Experience working in cultural institutions with architectural collections; archives and libraries preferred

Knowledge, Skills and Abilities

• Strong skills in project management.
• Strong communication and interpersonal skills, and ability to work with a variety of stakeholders.
• Proficient computer skills and demonstrated experience with office software and email applications.
• Ability to prioritize and multitask and experience with managing competing priorities.
• Ability to take direction, work independently, and follow up in a timely manner.
• Experience with databases and project management software desired; experience with Airtable, excel, and TMS preferred.
• Experience with art exhibition management knowledge preferred.

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

 

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

 

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.