Event Manager - job 1 of 3

We’re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.

Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.

We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.

This role is based in our Boca Raton, FL office.

Our U.S. Longevity Medicine Group is seeking an experienced Event Manager to oversee all aspects of event planning for our high-quality in-person events.

Reporting to the VP, Operations, the Event Manager will be responsible for leading, managing, and executing events from conception to onsite execution; combining strategic planning with hands-on delivery.

You will create and manage project plans for assigned events, setting clear expectations and deadlines for all stakeholders within the portfolio, ensuring that event delivery is accurate, timely, and within budget while bringing in solutions and providing exceptional customer service.

Key Responsibilities

Event Planning & Strategy

• Develop comprehensive event concepts and strategic plans aligned with organizational objectives
• Create detailed project timelines, budgets, and resource allocation plans
• Collaborate with stakeholders to define event goals, target audiences, and success metrics
• Conduct market research to identify trending event formats and innovative approaches

Event Execution

• Obtain cost estimates as needed and secure appropriate signoff
• Develop and update Exhibitor Service Manuals to be functional and operational 6 months prior to each event
• Manage day-to-day communications with key stakeholders including clear communication of deadlines; exhibitor updates; floor plan updates; venue updates; set up recurring meetings; obtain Fire Marshal approval
• Manage relationship with Exhibitor General Contractor, and fulfillment
• Manage venue space allocation and ensure compliance with all venue terms and conditions
• Oversee room setup configurations, including seating arrangements, AV requirements, and spatial planning
• Conduct site visits and venue assessments to ensure suitability for event requirements

Production Management

• Manage registration processes, attendee communications, and pre-event logistics
• Create all work-orders including audio-visual requirements, signage, and branding elements
• Oversee on-site event execution, managing staff and troubleshooting issues as they arise
• Ensure preshow invoices are processed in a timely manner

Food & Beverage

• Collaborate with venue catering teams to design menus that meet dietary requirements and budget parameters
• Coordinate meal timing, service styles, and special dietary accommodations
• Plan networking events, receptions, and hospitality experiences that enhance attendee engagement
• Manage beverage service including coffee breaks, networking receptions, and meal accompaniments
• Ensure compliance with food safety standards and venue policies

Stakeholder & Vendor Relations

• Build and maintain relationships with key vendors, suppliers, and service providers
• Coordinate with marketing teams on promotional strategies and attendee acquisition
• Provide exceptional customer service to all event stakeholders

Administrative & Strategic Functions

• Maintain detailed event documentation including contracts, floor plans, and operational checklists
• Prepare and manage event budgets, tracking expenses and ensuring cost-effective operations
• Conduct post-event evaluations, gather feedback, and implement process improvements
• Analyze event performance metrics and prepare comprehensive post-event reports
• Stay current with industry trends, regulations, and best practices

Experience & Education

• Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or related field
• Minimum 3-5 years of experience in event planning, operations, or venue management
• Proven track record planning and executing multiple events simultaneously
• Experience working with hotels, convention centers, and specialty event venues
• Demonstrated success managing events of varying scales and complexity

Skills & Competencies

• Strong project management and strategic planning abilities
• Excellent negotiation and vendor management capabilities
• Outstanding organizational skills with exceptional attention to detail
• Proficiency in event management software, registration platforms, and Microsoft Office Suite
• Creative problem-solving mindset with ability to work under pressure
• Superior communication and interpersonal abilities
• Budget management and financial analysis skills

Preferred Qualifications

• Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), or similar industry certification
• Experience with corporate events, conferences, trade shows, or special events
• Knowledge of AV technology, event production elements, and digital event platforms
• Experience with hybrid and virtual event planning
• Multilingual capabilities for international events

Working Conditions

• Position may require travel to event locations and vendor meetings
• Flexible schedule including evenings and weekends during event periods
• Ability to lift up to 25 pounds and stand for extended periods during events
• Professional appearance and demeanor required for client-facing interactions
• Fast-paced environment requiring adaptability and quick decision-making

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs
• As an international company, the chance to collaborate with teams around the world

The salary range for this role is $70,000 - $100,000 based on experience. 

This posting will automatically expire on 01/16/2026.

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.