Executive Assistant - job 1 of 2

• Coordinate and manage the CEO’s calendar, including meeting scheduling, prioritization of commitments, and ensuring time is allocated to high-impact work
• Plan and manage complex travel logistics, including flights, accommodations, ground transportation, and itineraries
• Draft, edit, and proofread internal and external communications, including emails, memos, documents, and presentations on behalf of the CEO
• Monitor and respond to incoming correspondence and requests, ensuring timely and appropriate follow-up
• Prepare agendas and coordinate logistics for internal and external meetings; distribute materials and track follow-ups
• Support strategic initiatives by tracking deliverables, timelines, and milestones for key projects assigned by the CEO
• Provide administrative support including expense reporting, invoice processing, and coordinating with vendors
• Maintain confidential records and organize internal information systems; ensure internal file storage is consistently structured and up to date
• Provide light IT support to employees across the organization, including troubleshooting basic technical issues and liaising with external IT providers when needed
• Coordinate internal company events, including logistics and communication with stakeholders
• Support the CEO with select personal priorities and logistics, as needed
• Contribute to operational improvements that streamline executive workflows and strengthen internal systems

• 2+ years of experience in executive support, operations, or fast-paced administrative roles
• Highly organized and detail-oriented, with the ability to manage complex schedules, shifting priorities, and project timelines independently
• Strong written and verbal communication skills; fluent, confident, and professional in English
• Proactive and assertive: able to clarify priorities, hold others accountable, and offer solutions without waiting to be asked
• Tech-savvy, with proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and a willingness to learn new platforms quickly
• Experience with internal file storage tools (e.g., Egnyte) is a plus
• Strategic thinker with the ability to see the bigger picture and anticipate next steps
• Calm under pressure and able to navigate high-stakes situations and tight deadlines with sound judgment
• Trustworthy, discreet, and professional in handling sensitive or confidential matters
• A self-starter who thrives in autonomy, takes initiative, and brings clarity to ambiguity
• Service-oriented, team-focused, and committed to operational excellence in support of
• Leadership and company goals

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

• Permanent remote work flexibility
• Paid Time Off
• Annual performance bonuses
• Dedicated coaches offer an extra channel of support and skill-building
• Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.