Fast Facts

The Talent Acquisition Coordinator will play a crucial role in optimizing the hiring processes at the Santa Clara office, focusing on coordination, systems management, and candidate support to enhance the overall hiring experience.

Responsibilities: Coordinate interview processes, manage job postings in Greenhouse, prepare offer letters, and support onsite meetings and events.

Skills: Proficiency in Greenhouse, organizational skills, clear communication, and AI tool usage for streamlined operations.

Qualifications: Experience supporting hybrid or multi-location teams and ability to troubleshoot scheduling conflicts independently are preferred.

Location: Hybrid position based in Santa Clara, CA with some remote flexibility.

Compensation: $80000 - $90000 / Annually

About the role

This role sits at the center of our hiring engine and our Santa Clara office, ensuring both run smoothly and efficiently. You’ll enable fast, high-quality execution behind the scenes – connecting people, information, and processes with clarity and intent. It’s a hands-on operational role that blends coordination, systems expertise, and onsite support, all aimed at creating a seamless experience for candidates and our internal stakeholders.

What you'll do

• Coordinate the complete interview lifecycle scheduling, kick-offs, debriefs, and meet-and-greets with accuracy across global time zones.
• Manage Greenhouse with ownership: job approvals, postings, updates, templates, automation, reporting, and workflow hygiene.
• Prepare offer letters, run approval flows, guide candidates through post-offer steps, and ensure all pre-start logistics are aligned.
• Enable operational flow by supporting onsite meetings and events.

Who you are

• Exceptionally organized with a knack for creating structure, reducing friction, and keeping processes moving.
• A Greenhouse power user who has a deep understanding of custom workflows, templates, automation rules, bulk actions, reporting, and best practices end-to-end.
• AI-native and proactive in using tools, prompts, and insights to streamline coordination and remove manual steps.
• A clear communicator who builds trust with candidates, hiring managers, and cross-functional teams.
• Calm, resourceful, and detail-driven in a fast-paced, operationally heavy role.

Even better if you have

• Have supported hybrid teams or multi-location office environments.
• Are fast at learning tools and uncovering AI use cases that save time in coordination and communication.
• Can troubleshoot scheduling conflicts or workflow issues independently.

You will thrive in this role if

• Precision, systems thinking, and operational clarity come naturally to you.
• Spotting inefficiencies and converting them into streamlined, repeatable processes feels energizing.
• Clear communication and composure remain steady even as priorities shift.
• Being the connective layer across TA, office operations, and people ops is something you genuinely enjoy.
• Helping teams move faster and creating a thoughtful candidate experience gives you a sense of purpose.

Compensation

• Base salary range: $80,000 – $90,000.
• This range doesn't include stock options or benefits. Salary may be adjusted based on business needs.
• Final offer may vary based on skills, experience, location, and other compensation components.