Project Coordinator

Florida Realtors, the state's largest trade association, boasts a rich dedicated history of serving our members, the real estate community, and Florida homeowners for over a century. We stand as a key business partner for Realtors statewide, providing value-adding programs and services, outstanding business contacts and networking opportunities, engaging educational opportunities, up-to-the-minute industry data and research, and powerful legislative representation. The association headquarters is located in Orlando, and the Office of Public Policy is located two blocks from the state capital in Tallahassee. We work tirelessly to advocate for our members, for homeownership for all, and to elevate the real estate industry in the Sunshine State.

Position Overview

The Project Coordinator is the team’s execution expert - a detail driver and task wrangler who ensures the moving parts of our projects run smoothly from start to finish. In this role, you are focused on logistics, tracking, and follow-through. Think of this position as the air traffic controller for all things marketing, creative, and communications; if the planes were social graphics, email campaigns, event promotions, landing pages, and print collateral.

You bring structure and clarity to complex projects by maintaining plans in Asana, tracking deliverables, identifying blockers early, and ensuring deadlines are met. You are hands-on and proactive, someone who knows what needs to happen next, and makes sure it does. You thrive on accuracy, consistency, and teamwork, and you take pride in supporting projects that make a statewide impact. You don’t wait for instructions - you anticipate, communicate, and keep the trains running. This role is essential to ensure that our work is delivered on time, on brand, and on budget.

Core Expectations

• Take initiative and own your role - this is not just about taking notes or moving tasks around.
• Be a champion of follow-through - the team relies on you to keep projects running.
• Use Asana daily, as it is our central nervous system for getting work done.
• Ask questions, seek clarity, and flag issues early. Silence is not a strategy.
• Flex your organizational muscles - details matter.

What Success Looks Like

• You stay ahead of deadlines and help others do the same.
• Asana is always up to date.
• You manage up and across, raising issues before they become problems.
• You adapt when and as things change.
• You support the team’s ability to be more strategic by keeping the details tight.

Essential Functions

Project Coordination & Task Management

• Manage project plans and timelines using Asana; set up tasks, assign owners, and maintain deadlines.
• Track day-to-day progress of campaigns, creative deliverables, and communications initiatives.
• Ensure cross-functional teams have what they need to keep moving, flagging blockers and tracking dependencies.
• Perform final checks for scheduling conflicts, resourcing issues, and missed details.

Ownership of Asana as a Core Tool

• Serve as the department’s lead Asana user: entering and updating tasks, maintaining project accuracy, and enforcing standards.
• Uphold naming conventions, organizational structure, and best practices within the platform.
• Ensure project dashboards, calendars, and timelines are always up to date.

Communication & Documentation

• Document meeting notes and follow-ups with clear action items and responsible parties.
• Keep stakeholders informed through timely updates and status tracking.
• Raise issues early and clearly.

Process Support & Continuous Improvement

• Identify inefficiencies or pain points and suggest improvements that enhance productivity and workflow.
• Support new tools, processes, and ideas with an open mind and collaborative spirit.
• Show initiative and flexibility in supporting the department’s goals and team needs.

Education & Experience Requirements

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field preferred.
• At least 1 year of project coordination, production support, or administrative experience in a creative or communications environment.
• Hands-on experience with project management platforms like Asana, Trello, or Monday.com.

Position Requirements

• Exceptional organizational and time management skills; able to manage multiple priorities simultaneously.
• Strong attention to detail with a follow-through mindset - you catch what others miss.
• Clear and professional communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite and comfort using collaborative tools (e.g., Asana, Zoom).
• Ability to remain adaptable, solution-oriented, and calm under pressure.
• A team player with the confidence to work independently when needed.

Supervisory Responsibility

This position has no direct supervisory responsibilities but plays a key role in coordinating cross-functional teams and external stakeholders.

EEO, Diversity, and Inclusion Statement

Florida Realtors is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.
Florida Realtors is an equal opportunity employer where all qualified applicants will receive consideration for employment, allowing us to better achieve association objectives and meet the needs of our members.

Along with our growth-oriented, collaborative team environment, our fulltime people are offered a complete suite of great benefits.

• Rewarding 401K plan with 6% company match, fully vested
• Free medical insurance for you as an employee
• Availability of dental, vision, FSA, disability coverage, company-paid life insurance, EAP, and more
• Partial remote and flexible work environment
• Generous paid vacation days and sick days, and 9 company holidays
• Vacation buy-back plan
• Opportunities for ongoing education
• Possible $5,000 grant on the purchase of your first home
• And a whole lot more

What You Need-to-Know

• Florida Realtors is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.
• Florida Realtors is an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
• Employment offers are contingent upon satisfactory verification of a pre-employment criminal background check.
• Applicants needs to be eligible to be employed in the United States.
• Pay is commensurate with education and experience.
• This position will be based in Orlando, Fl.
• This role will be asked to be in-office with limited remote work available. The comfort to commute to downtown Tallahassee is required.

Our people are passionate about what they do, the members they serve, the products they support, and the continued growth of the association. If you value collaboration, innovation, exceptional service, and dedication to a cause, all within a modern established professional environment, explore Florida Realtors and our commitment to the real estate community and Florida homeowners. Visit https://www.floridarealtors.org/ and connect with us on Facebook and LinkedIn.