Fast Facts

The Exploratorium is seeking an On-Call Administrative Assistant to provide essential clerical support for their Teaching & Learning Department, focusing on innovative educational experiences for teachers and learners.

Responsibilities: Key responsibilities include general administrative assistance, invoice reconciliation, database maintenance, and organizing department files and reports.

Skills: Candidates must possess excellent communication skills, proficiency in Google Suite and Microsoft Office, strong organizational abilities, and a high degree of accuracy in data management.

Qualifications: Preferred applicants should have at least two years of administrative experience, along with a high school diploma or GED.

Location: This position is based in San Francisco, CA.

Compensation: $30 - $30 / Hourly

SUMMARY

The Exploratorium Teaching & Learning Department works to impact science teaching and learning in formal and informal systems by investing in the development, iteration, and articulation of innovative, transformative teaching and learning experiences and in direct service to pK-12 teachers, leaders, and education systems. We continue to deepen our focus on the San Francisco Bay Area and California contexts, and prioritize the specific needs of critical, undersupported groups of teachers, leaders, and learners.

The Administrative Assistant is responsible for the general administrative support for the Teaching & Learning Department. It requires a highly organized person with excellent oral and written skills, the ability to prioritize multiple tasks, and to work independently. This position reports to the Senior Program Manager.

ESSENTIAL FUNCTIONS

• Provide general clerical and administrative assistance, including ordering supplies for programs and workshops
• Perform basic invoice and credit card reconciliation
• Prepare department check and reimbursement requests
• Clerical support in contract administration
• Support participant database maintenance, including data input and deduplication 
• Assist in organizing and maintaining program files
• Assist with various Teaching & Learning Department reports
• Perform additional administrative duties as assigned

MINIMUM QUALIFICATIONS

• High School Diploma or GED certificate
• Demonstrable computer skills and familiarity with Google Suite and Microsoft Office programs, especially Word and Excel; experience with Salesforce a plus
• Demonstrated ability to set up and maintain administrative systems
• Highly organized and detail-oriented; able to prioritize work
• Must have excellent accuracy in data input, filing, etc.
• Excellent written and verbal communication skills
• Able to prioritize multiple tasks around regular deadlines
• Able to work effectively in a fast-paced and chaotic environment
• Tactful and diplomatic in dealing with people
• Must maintain confidentiality within and outside the museum regarding all data and information exposed to through working in this position

PREFERRED QUALIFICATIONS

• Two years’ administrative experience

PHYSICAL REQUIREMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift and carry up to 25 pounds for short distances; to move from place to place, utilize a computer terminal, telephone, and other office equipment; bend, twist, reach, and grasp

APPLICATION DEADLINE

This position is open until filled

HOW TO APPLY

This is an on-call (variable hours), non-exempt, non-union position that does not include benefits. The starting rate for this role is $30.44. This rate is the step 1 of a 6 step union pay scale. Please no phone calls in regards to this job. To apply, please visit the Exploratorium job page.

The Exploratorium is proud to be an equal opportunity employer and values diversity, inclusion and respect. We welcome and strongly encourage applicants from all backgrounds. All qualified applicants will receive consideration for employment.

Exploratorium

Piers 15/17, San Francisco, CA 94111

Website: https://www.exploratorium.edu/about/jobs. No phone calls, please

The Exploratorium is committed to an inclusive workforce.