Client Experience Coordinator

Overview

Emory Executive Health Center delivers an elevated healthcare experience, providing the highest quality care to individuals and corporate executives seeking a more personalized and comprehensive approach than traditional healthcare settings offer. Located on Emory University’s campus and nationally recognized for excellence, the center offers tailored physical exams and advanced screening tests based on each individual’s medical history, risk factors, and personal preferences—all within a seamless, concierge-style environment focused on prevention, precision, and wellness. 

Be inspired.  Be rewarded. Belong. At Emory Healthcare. 

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.  We provide: 

• Comprehensive health benefits that start day 1 

• Student Loan Repayment Assistance & Reimbursement Programs 

• Family-focused benefits  

• Wellness incentives 

• Ongoing mentorship, development, and leadership programs  
• And more

 

5:45a-2:45p / 40 Hours / Full-Time

 

Work location: Onsite

Description

RESPONSIBILITIES:

• Serves as the point person ensuring consistent and clear communication regarding prospective surgical patients with physician.
• Assists in the development and assumes responsibility for the implementation of marketing and surgical consultation conversions for the practice, which includes relationship building with current and prospective patients, managing and successfully implementing surgical acceptance strategies, and development of a referral network.
• Serves as the point person ensuring proper communication with current and prospective surgical patients, with physician, staff colleagues, and referring physicians.
• Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude.
• Converts surgical consultation patients to surgery and creates excitement about prospective surgery options.
• Develops physician referrals via monthly sales calls, follow-up correspondence, development of educational materials, and staff training.
• Serves as key contact for cosmetic surgery inquiries including those from patients, physicians, and staff members.
• Coordinates patient seminars, including invitations, presentations, refreshments, and strategic follow-up.
• Maintains the database of patients who have had surgery, and who have not, and targets specific contacts about services and products.
• Contributes website copy.
• Meets with physicians monthly to discuss the results of marketing programs, and review meaningful data.
• Effectively plans and executes pre and post consultation follow up with all patients; reports weekly progress to physician, if not more frequently.
• Develops and monitors internal systems (i.e., initiate new patient tracking, patient communication and correspondence, marketing budget, and referral source follow-up).
• Develops and maintains internal patient database; identifies target patients for target marketing, mailing and telephone calls.
• Reviews, confirms, and documents payments and insurance benefits related to services.
• Creates, estimates, and collects patient out of pocket payment obligations.
• Assist Patient Financial and Revenue Cycle management with fee schedule management, patient accounts resolution, management of rejected claims for third party payment, vendor payment resolution, etc.
• Serve as a resource to staff and financial departments by providing direction for billing, coding, vendors.
• Oversee quality improvement initiatives by consulting with organizations on related topics such as training criteria for staff, insurance changes for covered items, competitive pricing and related products and services vital to patient needs.
• Develops, implements and monitors patient focused service to promote a supportive and healing environment that enhances customer and staff satisfaction.
• Coordinates product promotions and advice to pre-op and post-op patients.
• Train additional administrative personnel (both initial and ongoing training).
• Serves as a role model of excellent customer service. Responds constructively to the needs of all those he/ she interacts with on a daily basis.
• Assesses and monitors customer satisfaction and responds promptly to voiced and identified concerns.
• Acts as an administrative resource/expert for all staff in the coordination of a patients care.
• Works collaboratively with section and Emory Clinic management in implementing strategies to see a statistically significant increase in patient satisfaction results each quarter.
• Works collaboratively with section management to actively investigate and remedy patient and customer complaints.
• Assists section management in monitoring customer satisfaction.
• Coordinates care for established patients and serves as the primary point of care for these patients and their families.
• Develops and coordinates a system which organizes the flow of patients from initial appointment through completion of their care experience.
• Collaborates with nursing and physician teams to ensure appropriate appointments are secured in a timely manner.
• This would include: Return visit coordination, Surgery and ancillary appointment scheduling.
• Works collaboratively with the nursing team to ensure timely return of clinical phone calls.
• Applies advanced interpersonal and communication skills in all interactions with patients, clinical personnel, administrative personnel and care providers.
• Demonstrates attitudes and behaviors which contribute to the smooth coordination of care and enhances each patient¿s experience with Emory.
• Treats all individuals with dignity and respect and participates in activities to improve working relationships within the section.
• Actively participates in section activities such as staff meetings, supervisory meetings, patient satisfaction meetings etc.
• Manages workload and assignments effectively.
• Adapts well to changes and priority level of duties.
• Demonstrates flexibility with section and organizational needs.
• Performs all other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelors Degree in communication/marketing/business emphasis preferred.
• Equivalent work experience in sales, marketing, business, customer service, hospitality, travel industry or with a surgical practice may be substituted in lieu of a bachelors degree.
• Two (2) years related experience in sales, marketing, business, customer service, hospitality, travel industry or with a surgical practice.
• Experience using various software packages including database applications, spreadsheets, and word processing.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

 

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at [email protected]. Please note that one week's advance notice is preferred.