Senior Clinical Payments Representative
Imagine how your ideas and expertise can change a patient’s life. We generate extensive clinical evidence to demonstrate the effectiveness and safety of our innovations and how our products transform patients’ lives. As part of our Clinical Affairs team, you’ll hone your scientific curiosity and passion for evaluating data to increase access to pioneering technologies for patients in need. In close partnership with principal investigators, dedicated medical professionals, patient advocacy groups, and regulatory authorities, you will drive the evidence needed to optimize patient outcomes.
Aortic stenosis impacts millions of people globally, yet it often remains under-diagnosed and under-treated. Edwards’ groundbreaking work in transcatheter aortic heart valve replacement (TAVR) pioneered an innovative, life-changing solution for patients by offering heart valve replacement without the need for open heart surgery. Our Transcatheter Heart Valve (THV) business unit continues to partner with cardiologists and clinical teams to transform patient care with devices supported by clinical evidence. It’s our driving force to help patients live longer and healthier lives. Join us and be part of our inspiring journey.
As the Senior Clinical Payments Representative, you will analyze and process payments associated with clinical trials, ensure alignment with contractual and trial requirements and manage the lifecycle of the payment. The position will be on-site located at our Irvine headquarters 5 days/week.
How you’ll make an impact:
Process complex payments (e.g, invoices, expenses) clinical and/or medical affairs contractual costs using current processing systems (e.g., COUPA, JDE).
Archive and/or reconcile payments (e.g., quarterly and miscellaneous payments and related documents ) electronically. Send and ensure payment is received by recipients (e.g.,HCP, vendors, clinical sites).
Load and/or track costs in the designated payment processing system; Track balance spreadsheet and determine 3rd party burn rate for duration of contract term. Notify appropriate management of low contract value on all contracts. Create spreadsheet and input payment rules for each clinical study. Resolve queries from third party and internal stakeholders.
Analyze complex invoices to compare against contract language.
Generate payment reports at regular time intervals; Communicate to stakeholders to clarify invoice discrepancies and provide payments for expense reimbursement/services performed to service providers on a monthly basis.
Work with stakeholders to code, route, and approve costs.
Set up ACH/payee information in current processing systems.
Identify opportunities to streamline processes and increase efficiency regarding contracts and PO.
Provide coaching and training to cross-functional peers.
Other incidental duties.
What you’ll need (required):
High School Diploma or equivalent
4 years of previous related experience
What else we look for (preferred):
Bachelor’s Degree in related field
Previous clinical research/clinical trials experience
Additional skills:
Proven expertise in MS Office Suite, Adobe, Excel and ability to operate general office machinery
Experience with current processing systems (e.g., COUPA, JDE)
Excellent written and verbal communication skills and interpersonal relationship skills
Ability to manage confidential information with discretion
Full knowledge and understanding of Edwards policies, procedures, and guidelines relevant to payments (e.g. Payment processes, HCP reporting, Fair Market Value)
Full knowledge of clinical terminology and healthcare compliance and regulations (e.g. Sunshine Act)
Full understanding of regulatory requirements (e.g. CFR, GCP)
Excellent skills in clinical systems (e.g. CTMS, JDE, Veeva)
Excellent written and verbal communication skills
Excellent problem-solving and critical thinking skills
Strict attention to detail
Ability to work in face paced environment
Ability to interact professionally with all organizational levels of internal and external partners on significant matters often requiring coordination between departments and organizations
Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
Contacts may include external vendors
Demonstrated problem-solving and critical thinking skills
Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.
For California, the base pay range for this position is $60,000 to $80,000 (highly experienced). The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
COVID Vaccination Requirement
Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.
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