Purchasing Coordinator (NCS) - Mayor's Office of Employment Development

THIS IS A NON-CIVIL SERVICE POSITION

Salary Range:

$45,092.00 - $79,312.00 / Annually

Starting Pay:

$45,092.00 / Annually

Our Benefits                                                

The Office of Employee Benefits manages the City's health and welfare benefits plans for employees, retirees, and eligible dependents. The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team!                                

Job Summary:  

The Mayor’s Office of Employment Development (MOED) coordinates and directs workforce development initiatives responsive to the needs of Baltimore City employees and job seekers to enhance and promote the local economy.  At MOED, we view our mission broadly to deliver economic justice to our city! To us, economic justice means creating an equitable workforce system for all residents, especially those who have been generationally and systemically disadvantaged, one that is responsive to their needs and ensures viable economic opportunities. Our vision is for every City resident to maximize his/her career potential, and all employers have the human resources to grow and prosper – a workforce system that works.

The Purchasing Coordinator supports the agency’s purchasing operations by compiling and processing data required for procurement transactions through the City of Baltimore’s procurement system and the agency’s internal requisition platform. This role plays a key part in ensuring the timely and accurate acquisition of goods and services in compliance with budgetary and procurement guidelines.

Essential Functions:

• Compile necessary data to process forms and specifications for procurement transactions for the agency through the City of Baltimore Procurement system and internal requisitions through the agency's internal system.
• Monitors budget accounts, makes necessary adjustments, and notifies agency personnel of the availability of funds and funding limits for purchasing commodities and services.
•  Contacts vendors to obtain and verify shipment of goods, and to ensure receipt of all partial shipments when the order is not shipped in one lot.
•  Obtains bid proposals from vendors and recommends the purchase of commodities and services; corrects requisitions using actual bid pricing from estimates.
• Responds to inquiries regarding purchasing transactions from agency personnel.
• Other duties as assigned.

Minimum Qualifications:         

Education: Have an associate’s degree from an accredited college or university.

AND 

Experience: Have one year of experience in processing and expediting the purchase of Commodities or services.

OR 

Equivalency Notes: Have an equivalent combination of education and experience. 

Knowledge, Skills, & Abilities: 

• Government procurement policies, procedures, and regulations.
• Office and purchasing procedures
• Techniques of expensing and processing the purchase of commodities and services.
• Knowledge of procurement systems
• Communicate effectively orally and in writing
• Adapt to evolving systems and changes in procurement regulations
• Work independently while also collaborating effectively with cross-functional teams
• Maintain effective working relationships with others
• Expedite the purchase of commodities and services
• Analyze procurement data and reconcile discrepancies.
• Develop and maintain organized records of procurement activities
• Data entry and transaction processing with high attention to detail.
• Written and verbal communication, especially when interacting with vendors and internal staff.
• Time management and the ability to prioritize tasks in a deadline-driven environment.
• Microsoft Office Suite (especially Excel and Outlook) for communication and tracking.

Additional Information 

Background Check                                                  

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed. 

Probation 

All persons, including current City employees, selected for this position must complete a mandatory six-month probation.                      

Financial Disclosure 

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. The initial financial disclosure must be submitted within 30 days of hire.  

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Do not attach your request for accommodation to the application. 

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER