Corporate Communications - Events Assistant
Job Description
Who We Are
Creative Artists Agency (CAA) is the world’s leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content, and provides a range of strategic marketing and consulting services to corporate clients.
The Department
The Corporate Communications group leads external communications on behalf of CAA, including media relations, speaking engagements, advertising, and marketing materials. In addition, they handle internal communications, such as the Intranet, companywide announcements, and the Full and Evening Staff Meetings. The department includes the Events team, which runs all CAA-hosted events; Digital Marketing, which is responsible for CAA’s social media and web presence; and Creative Services.
The Role
This position will report to the Head of Events and will support all CAA branded events. Events department scope of events includes:
CAA parties around the globe and across all departments (around film festivals, award shows, sports events, etc.)
Scores of events in the LA office, including screenings and client receptions
Company social/culture events (mixers, celebrations, etc.)
Annual corporate retreat
Responsibilities
Duties include, but are not limited to:
Provide full administrative support to the Head of Events for all CAA branded events
Oversee companywide calendar bookings for CAA’s in-house event spaces for events and client screenings
Manage media requests, staffing, invitation language approvals and special requests for branded events
Work closely with CAA in-house caterer, security, facilities and parking
Venues: Identify, evaluate and build relationships with established and non-traditional venues in relevant cities
Vendors: Identify, evaluate and oversee vendors (catering, production design, hotels, transportation), as needed
Bring creative ideas to how we approach existing events, while being highly attuned to CAA’s overall brand and to the specific audiences of each event
On-Site event support
Qualifications
The ideal candidate should have:
Bachelor’s degree in related field required or equivalent experience
Minimum 1+ years of administrative/ event coordination experience
Stellar organizational skills and ability to handle multiple projects at once
High level of attention to detail
High level of resourcefulness and ability to follow through on tasks with minimal supervision
Strong writing and proofreading skills
Budget administration skills (management, tracking and forecasting)
Tech Skills (Examples: ZKipster, CVent or similar)
Professional and mature demeanor
Able to lift up to 50 pounds as needed
Location
This role will be based in our Los Angeles, CA office.
Compensation:
The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Please provide complete and legible information. An incomplete application may affect your consideration for employment.
Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.Average salary estimate
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