Vehicle Scheduler II

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At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. Our guiding principles—Empathy, Ethics, Excellence, Engagement, and Equity — anchor our approach in delivering services that significantly impact the lives of Austin residents. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

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• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

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• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments designed to foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Job Description:

Purpose:

Under general supervision, schedule maintenance on vehicles and equipment.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related dutites may be assigned.

• Manages maintenance schedule for light vehicles, and heavy equipment, i.e., aerial tower, boom trucks, cable pullers, diggers, trans dollies, etc.

• Schedules Structural Di-Electric test for boom trucks, aerial tower trucks, etc.

• Tracks downtime and coordinate unscheduled maintenance on vehicles and heavy equipment.

• Schedules regular maintenance on all types of equipment.

• Transport vehicles / equipment to and from the appropriate service centers

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Ability to follow oral and written directives.

• Ability to maintain good working relationships with customers and service center personnel.

• Ability to operate a computer, including knowledge of databases and E-mail.

Minimum Qualifications:
Graduation from an accredited high school or equivalent, plus three (3) years experience in a field related to the job

Licenses and Certifications Required:

• Appropriate Texas Drivers License.

• Applicant must either possess the appropriate Commercial Drivers License (CDL), or must obtain an appropriate CDL within 120 days of employment with the City.

Preferred Qualifications:

• Utility fleet and equipment experience.

• Proficiency in Microsoft Word, Excel, and Outlook.

• Experience with fleet maintenance scheduling software or asset management systems.

• Mechanical knowledge of motorized vehicles and hydraulically driven mounted equipment.

• Strong organizational skills and attention to detail in managing multiple schedules.

• Excellent communication skills with the ability to provide clear updates to internal customers

Notes to Candidate:

Austin Energy is seeking a detail-oriented and proactive Vehicle Scheduler II to coordinate the maintenance, testing, and transportation of our utility’s vehicles and heavy equipment. This role plays a critical part in keeping our fleet operational and safe, ensuring that all preventive and corrective maintenance is scheduled, tracked, and communicated effectively. This role works closely with service centers, technicians, and internal customers, providing updates on equipment status and ensuring compliance with City and federal safety standards. This position is designated as essential, meaning it is part of the team ensuring Austin Energy’s 24/7 operations continue during weather events and other emergencies.

Key responsibilities may include:
Managing and coordinating maintenance schedules for light vehicles and heavy equipment, including structural dielectric testing and preventive maintenance. Overseeing downtime tracking and unscheduled repairs, arranging transport of vehicles to service centers, and maintaining electronic log devices. Maintaining updated contact lists and providing timely communication on repair status. Attending safety and technical training sessions, and ensuring all work complies with DOT and City of Austin standards.

Pay Range: Entry: $22.22 - Mid: $24.77

Schedule: Monday - Friday: 6:30AM - 3:30PM

Location: 2526 Kramer Lane, Austin Texas 78758

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.

• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. 

• Starting salary will be based on overall relevant experience from your application.

• Responses to the Supplemental Questions inquiring about experience should be reflected on application. 

• When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number.  

• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.

• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.

• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution

• This position requires a criminal background investigation.

Good Standing Employees

Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. 

Work Schedule:

• This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin.

• Work hours may include after hours, holidays, and weekends and may include on-call shifts.

• Shifts may change according to departmental needs.

• Employee may be required to work additional hours outside of regular work schedule.

Commercial Driver's License:

This position requires a valid Texas Class A Commercial Driver License or the ability to acquire one within 90 days of employment. External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
 

Job offer may be contingent on passing a pre-employment drug and alcohol screening test and thereafter, comply with Department of Transportation, Federal Regulations and the Alcohol and Controlled Substance Testing rules as outlined by the City of Austin Drug and Alcohol Policy for Drivers of Commercial Motor Vehicles.

Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Essential:

This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations.  In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery.  

Fair Labor Standards Act:

This position is considered FLSA non-exempt. Non-exempt employees will be compensated for any additional hours worked when such compensation is required by law.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.