Executive Assistant – Real Estate Investment & Operations Support

Job Description

We are seeking a highly organized Executive Virtual Assistant to support a real estate investment business with administrative, operational, and coordination tasks. This role requires someone who can not only manage day-to-day responsibilities but also improve processes, create structure, and help the business owner stay organized and focused on revenue-generating activities.

The right candidate will act as an accountability partner, ensuring deadlines are met, tasks are prioritized, and follow-ups do not slip through the cracks.

• Manage email inbox and flag/organize important correspondence
• Maintain and improve digital filing systems and task organization (MS Office & Planner)
• Vendor management: source vendors, request quotes, and coordinate services
• Track construction-related tasks and asset management needs (light oversight)
• Assist with budgeting and planning; input expenses and manage financial records in QuickBooks
• Support investor relations, including creating investor reports and assisting with K-1 distribution
• Coordinate lender-required repair tracking and light CapEx project follow-up
• Implement simple process improvements and cost-reduction initiatives under direction
• Compile documents, prepare summaries, and follow up with third parties as needed
• Serve as organizational support to help streamline daily operations and priorities

• 3+ years as an Executive Assistant, VA, or Operations Support (real estate experience strongly preferred)
• Proven ability to organize, create processes, and keep executives accountable
• Strong experience with email and calendar management
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Planner/Tasks)
• Working knowledge of QuickBooks for budgeting and expense tracking
• Exceptional organizational and follow-up skills; proactive in driving tasks to completion
• Excellent written and spoken English communication
• Ability to work full-time EST hours