Events Manager
LEGENDS & ASM GLOBAL
Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering an end-to-end solution across all areas of venue operations and revenue generation for many of the world’s most iconic brands and venues.
Legends brings a 360-degree, data-driven approach across planning, sales, partnerships, hospitality, and merchandise, working with top-tier clients to deliver exceptional experiences.
ASM Global, the world leader in venue management and live event production, oversees 400+ arenas, stadiums, convention/exhibition centers, and performing arts venues globally.
Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!
- Oversee all aspects of facility operations related to events.
- Meet with client groups to plan and organize assigned meetings and events.
- Coordinate activities with various service contractors for assigned meetings and events.
- Guide clients in event preparation by interpreting and explaining contract provisions, policies, and procedures.
- Keep clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
- Prepare cost estimates and monitor final billing.
- Assist in budgeting and preparing invoices detailing services provided.
- Provide clear, concise, and timely communication of detailed requirements to operational departments.
- Assist in scheduling operational setups to meet equipment and service needs.
- Monitor and supervise facility setups as needed.
- Assist in training internal staff as required.
- Serve as the primary liaison between clients and facility departments.
- Monitor in-house events, maintaining close contact with clients and facility staff to ensure successful outcomes.
- Follow up on all client requests, concerns, and issues promptly.
- Attend planning, organizational, and other event-related facility meetings to support operations.
- Other duties as assigned.
Qualifications
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor's Degree preferred.
- Minimum of two years management level experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food, and beverage functions etc.
- An equivalent combination of education and experience.
- Bachelor’s degree from an accredited two-year college or university, preferred.
- Working knowledge of the principles of facility management, services, and equipment for a similar facility.
- Excellent verbal and written skills needed.
- Excellent organizational, planning, and interpersonal skills.
- Ability to prioritize multiple projects.
- Demonstrate problem-solving and communication skills.
- Professional presentation, appearance, and work ethic.
- Demonstrated success working in a fast-paced environment.
- Maintains a positive and professional image and builds and effective rapport with clients.
- Proficient in Microsoft Office Suite programs, particularly Microsoft Word, Excel, and Power Point.
- AutoCAD or comparable diagram drafting software a plus.
- Momentus Elite (VenueOps) or comparable event planning software a plus.
- Ability to work under limited supervision and to interact with all levels of staff including management.
- Ability to work long and irregular hours that may vary due to functions and may include day, evening, weekends, and holidays.
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
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