Deputy Program Manager - Contingent

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront. 
 
Join us to be part of meaningful work that drives national impact and grow your career alongside exceptional peers. 

Important Note About This Position 

This is a contingent position, meaning employment is dependent upon the successful award of the associated contract to Aretum and completion of any required background investigation or security clearance verification. 

Job Summary 

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements. Additionally, all team members may be called upon to support proposal efforts as needed. This could include resume formatting, providing skills alignment summaries, participating in meetings, or contributing to solutioning activities based on subject matter expertise or functional experience. 

Key Responsibilities:

• Assist the PM in serving as the primary point of contact for the Contracting Officer (CO), Contracting Officer Technical Representative (COTR), and Government Task Manager (GTM).
• Support the planning, execution, and oversight of all PITM and Emergency Repairs and Remedial Services (ER&RS) task orders.
• Help develop and maintain key program documentation including: Project Management Plan (PMP), Implementation Plan (IP), Subcontractor Management Plan, Staffing Matrix, and Outgoing Transition Plan.
• Conduct and lead weekly progress meetings, ensuring timely distribution of agendas and reports.
• Coordinate work schedules to minimize disruption to CSSA operations and ensure timely execution of services.
• Ensure compliance with UFC, UFGS, OSHA, EPA, and other applicable federal, state, and local regulations.
• Maintain a 24/7 emergency response capability and ensure rapid deployment for urgent service needs.
• Supervise and coordinate with subcontractors and ensure all personnel meet required qualifications and certifications.

• Experience: Minimum of 4 years of recent experience (within the past 7 years) as a first-line supervisor managing operations, maintenance, and repair work of similar complexity and scale to CSSA’s infrastructure.
• Technical Expertise: Preventive maintenance management, OSHA compliance and safety protocols, infrastructure systems aligned with UFC and UFGS standards, and familiarity with building systems such as electrical, HVAC, plumbing, fire protection, and security.
• Security: Must pass background and criminal vetting and be eligible for a U.S. Government Secret clearance.
• Certifications: Preferred - Certified Facility Manager (CFM); Required - CPR certification (or ability to obtain within 45 days of contract start).

Additional Competencies:

• Strong leadership and team management skills, including the ability to direct multidisciplinary teams.
• Proficiency in developing and managing project documentation, schedules, and compliance reports.
• Excellent communication and interpersonal skills for interfacing with government stakeholders and contractors.
• Ability to manage risk, ensure quality control, and maintain operational continuity in a secure environment.
• Familiarity with contract data requirements (CDRLs), including monthly status reports, safety programs, and accident reporting.

Work Environment & Physical Requirements 

• This job operates in a professional office environment. This role routinely uses standard office equipment. 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: 

• Prolonged periods sitting at a desk and working on a computer. 

• Must be able to lift up to 15 pounds at times. 

• Ability to travel occasionally, if required by the position. 

• May require viewing and working with a screen for extended periods of time. 

Travel Requirement 

Travel to client locations is required for this position and may vary based on project needs. 

EEO & Pay Transparency Statement 

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance. 

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws. 

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience. 

If you require a reasonable accommodation during the hiring process due to a disability, please contact our Talent Acquisition team for assistance. 
 
In compliance with Executive Order 13665, Aretum will not discharge or otherwise discriminate against employees or applicants for inquiring about, discussing, or disclosing their own pay or that of another employee or applicant. 

U.S. Work Authorization  

Applicants must be U.S. citizens and currently authorized to work in the United States on a full-time basis. This position supports a federal government contract and therefore requires an active Secret clearance. 

• Health Care Plan (Medical, Dental & Vision) 

• Retirement Plan (401k, IRA) 

• Life Insurance (Basic, Voluntary & AD&D) 

• Paid Time Off (Vacation, Sick & Public Holidays) 

• Family Leave (Maternity, Paternity)