Event Operations Coordinator

About us

The Ammortal Chamber brings together multiple scientifically backed technologies into one experience. It is a healing technology that can be utilized by wellness clinics and inside the home. Our clients include specialty spas and clinics, sports teams, and individuals who are biohackers or athletes.

We are a small team with a startup culture. After our first full year shipping a finished product on the market, we have shown strong growth. Our team is made up of engineers, health professionals, and startup entrepreneurs.

What is this role and why does it exist?

The Event Operations Coordinator ensures Ammortal is executed with excellence at every event by managing the operational side of our brand activations. This role exists to make sure events, installs, and mobile activations run smoothly, on time, and within budget.

The Event Operations Coordinator will oversee Ammortal’s event calendar, manage Airstream activations and drivers, coordinate installs, and track event budgets and work closely with the Event Manager. This role works closely with cross-functional partners across marketing, supply chain, and partner success, and serves as the on-the-ground driver of operational excellence.

Responsibilities:

1. Own the Ammortal event calendar and keep cross-team visibility aligned.
2. Manage all event logistics: booth setup, shipping, vendor coordination, scheduling.
3. Oversee Airstream fleet and drivers, including scheduling, maintenance, and branded execution.
4. Coordinate installs and setup for events and partner activations.
5. Handle team travel logistics for all events.
6. Track and manage event budgets and operational expenses, ensuring cost efficiency.
7. Support Event Manager during live events to ensure successful execution.

Skills to Excel

1. Operational leadership – manages multiple moving pieces across events, installs, and activations.
2. Budget management – tracks and optimizes event spend.
3. Vendor & driver coordination – keeps logistics on schedule and aligned for both events and installs.
4. Problem-solving under pressure – keeps events on track when challenges arise.
5. Detail-oriented execution – ensures flawless branded delivery.

What technical knowledge do you need to perform in your role?

Required

• Event management software (e.g., Cvent, Bizzabo, Eventbrite)
• Project management tools (Asana or similar)
• CRM platforms (HubSpot or similar)
• Google Workspace

Qualifications (Must haves):

• Previous experience in event planning, coordination, travel management, and project management.
• Proven success managing logistics for small and large-scale events.
• Strong organizational and communication skills.
• Ability to travel up to 40-60% of the time.
• Positive, flexible, and team-oriented attitude.

Qualifications (Not required, but nice to haves):

• Experience with wellness, health, fitness, or hospitality events.
• Familiarity with event software (Cvent, Eventbrite, or similar).
• Experience managing vehicles, mobile activations, or traveling brand assets.

Pay, Location, Hours

• Pay: $60,000 - $75,000
• This range is intentionally broad because we are considering a wide range of candidates with varied experience levels
• Benefits: 80% health, vision, dental insurance covered
• Location: Remote with 40-60% travel - this individual will travel to some of our events, especially the larger ones