Environmental Documentation & Compliance Coordinator

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AECOM is seeking an Environmental Documentation & Compliance Coordinator to be based in New York, NY. 

Position Overview:

We are seeking a detail-oriented and proactive Documentation & Compliance Coordinator to support regulatory compliance and documentation management across multiple housing projects. This role requires working with the AECOM Program Management Team, New York City Housing Authority (NYCHA), and the Housing Preservation Development (HPD) to enforce standards, facilitate vendor communication, and maintain accurate records in systems such as SharePoint and Maximo.

Key Responsibilities:

• Develop and communicate Standard Operating Procedures and technical guidelines in compliance with NYCHA and HPD regulatory standards to communicate with internal staff and external partners to clarify submission requirements, address missing materials, or resolve discrepancies.  
• Organize and maintain SOPs, business processes, system requirements, and technical guidelines for multiple projects in SharePoint, ensuring documentation completeness, accessibility and readiness for submission including workflows as submitted to HPD and external partners, maintaining updated tracking logs using Excel and SharePoint. 
• Review environmental reports and related documentation to ensure compliance with internal standards.
• Support quality control of documentation prior to submission, ensuring accuracy and adherence to regulatory standards.
• Maintain clear records of submissions, timelines, and outcomes to ensure accountability and compliance.
• Perform accurate and consistent data entry within the asset management systems.
• Prepare summary reports and presentations on exemption statuses, timelines, or outstanding items, as requested by management or project leads, using Excel for data analysis and reporting.

Minimum Requirements:

• BA/BS plus 2 years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Requirements:

• Bachelor’s degree required, preferably in Environmental Science, Urban Planning, Public Administration, or a related field.
• Strong attention to detail, organizational abilities and communication skills
• Proficiency in Microsoft Office, SharePoint, Excel, and Maximo with strong skills in Excel for tracking, reporting, and data management.
• Familiarity with SharePoint, Microsoft Teams, or similar document management platforms for file organization and workflow management.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks simultaneously in a deadline-driven environment.
• Prior experience in document processing, administrative support, or working with technical documentation (such as environmental reports) is preferred but not required. 

• Sponsorship for US employment authorization is not available now or in the future for this position.
• Relocation is not available for this position.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.