Accounts Payable & Finance Assistant

About YWCA Walla Walla

YWCA Walla Walla is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. Since 1917, we’ve enriched the lives of women and their families through programs that include domestic violence and sexual assault services, licensed childcare, and personal enrichment initiatives. We are seeking a detail-oriented and collaborative finance professional to support our mission through strong financial operations and administrative stewardship.

Position Summary

The Accounts Payable & Finance Assistance plays a vital role in maintaining the financial and operational integrity of YWCA Walla Walla. This position supports accounts payable, childcare billing, payroll coordination, and administrative recordkeeping across multiple programs. The ideal candidate will be organized, discreet, and committed to supporting our mission through accurate and timely financial practices.

This is an on-site position based in Walla Walla, Washington.

To be considered, please submit both a resume and a cover letter detailing your interest and relevant qualifications. Applications submitted without a cover letter may not be reviewed.

Key Responsibilities

Accounts Payable & Banking

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices in a timely manner.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Code and enter purchase orders into MIP accounting software daily
• Assists with vendor payments by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation. Assist with payment processing, including checks and EFT payments; print checks, obtain signatures, and mail payments
• Receive and verify expense reports and requests from employees; prepare checks for employee payment.
• Maintain organized vendor files and accurate deposit records
• Prepare cash/check deposits and order banking supplies as needed
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Back up in absence of Accounts Receivable

Childcare Billing & Program Finance

• Process private pay charges and generate invoices for two childcare centers
• Monitor late accounts and initiate collections when necessary
• Enter DSHS co-pays, reconcile attendance records, and submit invoices to SSPS
• Maintain DSHS spreadsheets and prepare monthly WINS billing (meal counts, grocery and wage expenses)
• Generate and mail monthly childcare statements

Payroll Support

• Manage employee time tracking including updating and distributing monthly timesheets, and reviewing employee hours, overtime and PTO in preparation for entry into accounting payroll system.
• Maintain payroll worksheets and PTO tracking records
• Print and distribute direct deposit vouchers and pay stubs

Personnel & Benefits Administration

• Assemble and review hiring packets; support employee benefit enrollment, and transmit hiring packet and employee benefit documentation to controller
• Conduct background checks and maintain employee files and binders
• Manage benefits documentation, including retirement enrollment and FLEX fund records
• Maintain accurate PFML, L&I, and SUTA files

Year-End & Audit Preparation

• Archive prior year files and prepare new folders for the upcoming year
• Print and mail W-2s and 1099s
• Maintain complete and accurate receipt records across all programs
• Support audit preparation and fieldwork sample collection

Regular, Full-time, Non-exempt

$22.00 to $26.00 hourly, commensurate with experience and qualifications

• Associate’s degree in Accounting, Business Administration, or related field preferred
• 3+ years of experience in accounts payable or nonprofit finance
• Experience with childcare billing, payroll support, and grant compliance is a plus
• Familiarity with MIP accounting software or similar accounting software system
• Strong attention to detail and organizational skills
• Strong communication and cross-functional communication skills
• Computer proficiency and data entry skills; comfort with Google Workplace and MS Office 365, including excel
• Ability to manage sensitive information with discretion and confidentiality
• Ability to work independently and as part of a team
• Ability to work in an environment that may require adaptability and flexibility

• A mission-driven work environment that values collaboration, integrity, and impact
• Opportunities for professional growth and cross-functional learning
• YWCA Walla Walla has a generous benefits package that includes medical, dental, and vision; YWCA Retirement Fund; accrued sick and vacation leave; 2 personal days, and 11 paid holidays.
• Supportive team culture and leadership