Annual Giving Specialist
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Position Title:
Annual Giving SpecialistJob Category:
Academic StaffEmployment Type:
RegularJob Profile:
Alumni Relations SpecialistJob Duties:
Job Duties:
The Annual Giving Specialist supports the University of Wisconsin–Milwaukee’s comprehensive annual giving program by ensuring high-quality data preparation and accuracy, providing tactical support for appeals, and coordinating crowdfunding opportunities. Reporting to the Director of Annual Giving, this role focuses on the operational and analytical aspects of annual fundraising campaigns, helping to grow participation and donor engagement across alumni, faculty/staff, students, and friends.
Key Job Responsibilities:
Data Preparation and Segmentation
Prepare, clean, and validate data lists for annual giving campaigns across mail, email, and digital channels.
Maintain data accuracy for donor segmentation, coding, and campaign reporting.
Submit updates to ensure a clean and reliable donor database.
Use PowerBI dashboards to track campaign performance and identify trends.
Collaborate with the Foundation IT team to troubleshoot database issues and maintain accurate data.
Project Coordination and Special Appeals
Support the execution of special appeals, including managing timelines and monitoring campaign performance.
Collaborate with the Annual Giving Director to ensure special appeals align with strategy and resource priorities.
Manage multiple annual giving marketing and outreach projects, ensuring timely and accurate delivery.
Use project management tools to track deadlines, responsibilities, and deliverables.
Coordinate with internal teams and campus partners to align efforts with organizational goals.
Giving Day and Donor Engagement
Support the planning and execution of the University’s Annual Giving Day, utilizing platforms like GiveCampus.
Assist with preparing and segmenting donor lists to optimize engagement for Giving Day.
Help organize and manage challenges, ensuring alignment with campaign objectives.
Support the setup and configuration of features in the Giving Day platform, such as challenges and donor engagement tools.
Collaborate with the marketing team to create promotional materials and messaging for the event.
Ensure the smooth execution of the platform during the event.
Monitor Giving Day progress and provide relevant data for post-event analysis.
Crowdfunding Program Development and Management
Assist with the development and implementation of a campus-wide crowdfunding program.
Collaborate with campus departments, student groups, and faculty to identify and support projects suitable for crowdfunding.
Develop comprehensive program guidelines, including campaign approval processes, timelines, and best practices.
Assist project leaders with campaign creation, content development, and donor outreach.
Market the crowdfunding program to the campus community.
Monitor crowdfunding campaigns to provide support and ensure compliance with program guidelines.
Analyze campaign performance and provide data-driven recommendations for improvement.
Support for Creative and Marketing Efforts
Assist in drafting donor-centric messaging and materials for appeals, emails, and campaigns.
Provide data-driven insights to enhance the effectiveness of marketing strategies.
Collaborate with the marketing team to align messaging with campaign goals and audience needs.
Other duties as assigned. This position may require occasional evening or weekend work during peak periods, such as 414 for UWM Giving Days or other high-volume periods.
Key Job Responsibilities:
- Plans events and programs according to established goals and objectives
- Monitors reach and effectiveness of alumni campaigns, projects, and initiatives
- Provides project management and execution of alumni programs, initiatives, and tactical plans
- Communicates with participants, presenters, vendors and others to execute in-person and online programs
Department:
At the University of Wisconsin-Milwaukee, the Division of University Advancement has the privilege of championing one of the country’s leading research universities. In collaboration with our internal and external stakeholders, we maximize private support for UWM’s schools, colleges, units and programs through a comprehensive development and alumni relations program that:
Promotes a university-wide culture of philanthropy and stewardship
Engages alums through high impact and highly visible programs and services
Supports and fosters investment in campus priorities
Respects donors philanthropic interests and passions
Provides a joyful giving experience
Complies with relevant professional codes of conduct and ethics
Holds parties accountable for meeting goals and objectives
Compensation:
$53,000 - $60,000
Required Qualifications:
Bachelor’s degree or equivalent experience.
Strong analytical skills and attention to detail in handling donor data.
High level of proficiency in Microsoft Excel.
Familiarity with databases or CRM systems.
Strong organizational and time-management skills with the ability to handle multiple projects.
Clear and professional communication skills, both written and verbal.
Preferred Qualifications:
2 or more years of experience in data management, fundraising operations, or non-profit development support.
Experience working in higher education or non-profit annual giving.
Familiarity with digital fundraising or crowdfunding platforms.
Knowledge of direct mail and email marketing strategies.
Experience developing program guidelines or training materials.
How to Apply:
Complete application materials must include a cover letter and detailed resume addressing educational and professional level work experience as it relates to all minimum and preferred qualifications.
Contact Information:
Zoe Carballido
carball3@uwm.edu
Reasonable Accommodations
Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
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