Scheduled Hours

37.5

Position Summary

The Facilities Manager is responsible for administering facilities of the School of Public Health and in particular to help realize the interdisciplinary aspirations of the school, linking this work to other facilities that serve that mission. The core work is operations, strategic planning around use of spaces, building maintenance, and safety. The manager will ensure a high standard of quality, customer service and efficiency and will work with the Associate Dean for Administration to assess the needs of the faculty, staff and students as it relates to all the School’s spaces and the spaces linked to interdisciplinary work central to the School. Provides data as needed on type, quantity and quality of services. Additionally, the position will serve as the point of contact for auxiliary services that include food service, maintenance and custodial service for the Hillman Interdisciplinary Research Building (HIRB) with oversight from the Vice Provost for Interdisciplinary Initiatives (VPII).

Job Description

Facilities Operations

• Direct facility, space planning, and project management, working closely with the Associate Dean for Administration and the Vice Provost for interdisciplinary Initiatives. Provide key input to the planning and development of budgets for capital projects, furnishings, facility improvements, and relocations.
• Facility Maintenance: Ensure physical plant is properly maintained, including multiple Halls and space leased by the School. 
• Serve as liaison to University Facilities Planning and Management department personnel. Ensure responsive and timely fulfillment of maintenance requests.
• Custodial Services: Assess quality and consistency of services and ensure scope of contract with custodial vendor is fulfilled. Address concerns and feedback from the School community. Serve as liaison to custodial contract vendor management and liaison to on-site staff. 
• Space Management: Maintain the University’s system for space management. Fulfill requests for associated space surveys and audits (planned and unplanned).
• Relocations: Direct relocations, serving as project manager, including furniture planning and procurement, moving services, telephone services, signage changes, and other details and logistics.  Coordinate with the Office of Information Technology to ensure computer and network needs of building occupants are met. 
• Facility Improvements: Plan and implement interior and exterior improvements in alignment with School and University mission, values and culture. Ensure facilities are fully accessible to people with disabilities. Ensure facilities are safe and secure. 
• Remodeling and Capital Projects: Serve as School project manager for remodeling and capital projects. Work closely with the Associate Dean for Administration to plan and implement remodeling projects and annual capital projects. 
• Provide leadership in the retention of both LEED Platinum status and Petal Recognition for HIRB building. 
• Sustainability and Safety: Oversee sustainability and safety practices for facilities to ensure that resources are appropriately used to promote sustainability and safety.  Develop and implement programs, policies, and procedures that provide a safe learning and working environment. Ensure that federal, state, and local regulatory requirements relating to building safety are adhered to.
• Play an active role in space allocation planning to align physical resources with University priorities and growth.
• Responsibility for developing and maintaining emergency preparedness and crisis plans, communicating with students, faculty, and staff about a broad range of areas, including safety, parking, evacuation plan, workplace risk, recycling, and energy and resource conservation.

Coordination with Central Services

• Work closely with the Registrar Office and the Teaching Center throughout the academic year to set the semester’s class schedule in alignment with classroom space.   
• Work closely with University Events to support shared event spaces, classroom reservations for non-academic purposes, and shared conference and study rooms.
• Coordinate between HIRB tenants and central units to include Facilities, IT, and Student Affairs.
• Monitor and analysis space usage via the EMS and Outlook schedulers. Generate reports from EMS, Outlook, and Workday to analyze usage trends. 

Special projects and other duties as assigned.

Working Conditions:

This position maintains a working environment conducive to the completion of assigned tasks, in compliance with University and School policies, and strives to meet the needs of School faculty, staff and students. The position will be housed in one of the three buildings. Ability to move around the School and on- and off-campus locations. Typically sitting at desk or table, standing or walking, repetitive wrist, hand or finger movement. Occasional lift (>25 lbs). May be exposed to dust, dirt, or other disagreeable elements. Operate office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Facility Management And Operations, Construction And/Or Capital Projects (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications:

• Bachelor’s degree in business, management or related field or a minimum of 5 years related experience.

Preferred Qualifications:

• Bachelor’s degree in business, management or related field.
• Experience in managing operations and facilities in an academic setting desirable.
• Commitment to supporting the research, education, service and outreach missions of a growing organization in a higher education environment.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Analytical Thinking, Communication, Confidentiality, Customer Service, Data Management, Delegating Tasks, Fast-Paced Environments, Information Technology (IT), Interpersonal Communication, Leadership, Microsoft Office, Multitasking, Policy Development, Prioritization of Tasks, Stress Management, Timely Reporting, Working in a Fast-Paced Environment

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.