Senior Academic Advisor

Job Posting Title:

Senior Academic Advisor

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Aug 25, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

We believe the best ideas are born from sharing viewpoints, opinions, and perceptions from colleagues with varied backgrounds and experiences. For more information about the College of Liberal Arts, visit our website.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on staff leadership and professional development offerings, please click here and here.

What benefits do I receive with UT?  The university offers an impressive benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Generous paid vacation, sick time, and holidays
• Teacher Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Flexible spending account options for medical and childcare expenses
• Tuition assistance
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

To participate in the planning and delivery of academic advising/counseling services and programs that promote comprehensive educational opportunities for students.

Responsibilities

• ACADEMIC ADVISING: Provide information and advice to students regarding degree requirements, major exploration, enrichment opportunities, academic policies, institutional rules, registration changes, and campus resources. Facilitate student petitions for exceptions to policy and convey decisions to the student. Review an updated degree audit before each advising session. Advise students regarding course selection during registration, orientation, and throughout the year. Provide information to students regarding institutional and community resources that may be useful in pursuit of academic goals and/or personal well-being.  Make appropriate referrals for non-academic student issues.
• ADMINISTRATIVE DUTIES: Maintain accuracy of student records by updating majors and minors, completing petitions for degree modifications, and override requests. Maintain accurate advising records in Toolkit. Review and decide on late registration requests. Process registration changes. Review submitted appeals for requests outside of college or institutional academic policy. Participate in appeals meetings and engage in discussions with professionalism, respect, empathy, and a commitment to finding neutral outcomes. Review and process student inquires and academic correspondence such as financial aid, reinstatement, senior status letter, max hours, full time status exceptions, and Veteran Affairs letters. Track students with academic difficulty and monitor students on scholastic probation. Review and process graduation applications. Certify students for December, August, and May graduation, and add honors designations for each candidate. Notify students who do not satisfy their requirements for graduation. Verify progress toward degree of V A students as well as student-athletes. Take on special projects as requested and attend regular meetings.
• STUDENT OUTREACH: Plan and participate in workshops, outreach, college and university wide programs, new student orientation and graduation ceremonies; assist with other college outreach events when called upon to do so. Lead First-Year Interest Groups (FIGs), and Transfer-Interest Groups (TrIGs) by collaborating with their student mentors to plan weekly lessons that include guest speakers and information on campus resources and disseminate academic information.
• COMMUNICATION AND PROFESSIONAL DEVELOPMENT: Creates reports upon request; attend monthly College Advisor Meetings, committee meetings; participating in office meetings and decision-making; cooperating with other departmental and campus offices; communicating and collaborating with colleagues and supervisor(s); attends and participates in training opportunities including Academic Counseling Association (ACA); identifies/attends classes that bolster skills. Other related functions as assigned.

Required Qualifications

Bachelor's degree and six years of experience working with college students in an academic advising capacity or master’s degree in a related field and four years of experience in advising, group work, assessment and administration of college students' academic programs.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Additional experience beyond the required. Master's degree and four years of experience described above or extensive experience in advising group work, assessment, and administration of college students' academic programs. Ability to relate well with college students, staff, and faculty. Experience certifying undergraduates at UT/Austin.

Salary Range

$50,000 + depending on qualifications

Working Conditions

• Standard office conditions
• Some evening and weekend work required.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.