Director of Business and Financial Services

Job Posting Title:

Director of Business and Financial Services

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Hiring Department:

Cockrell School of Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Purpose

Monitor and maintain financial activity on Cockrell School of Engineering (CSE) accounts, assist with preparation of CSE annual budgets and financial reporting, provide guidance on business-related policies, serve as accountant on dean’s office accounts, and provide high-level financial analysis.  Manage staff within office reviewing accounts payable transactions initiated by CSE department and research center staff.

Responsibilities

• Monitor and maintain CSE accounts including distribution of cost share funds, start-up funds, indirect cost return, stopgap account activity and other dean's commitments.

• Gather projections from dean's office areas and collaborate with Chief Business Officer to review and finalize both the official university and internal CSE budgets.

• Supervise full time staff reviewing accounts payable transactions initiated by CSE departments and research centers.

• Review dean's office account activity for accuracy and compliance with various university policies as part of preparation of monthly expense reports to dean’s office areas. Provide additional financial reporting on dean's discretionary funds, matching equipment funds, start-up funds, and other CSE accounts.  Assist CSE staff with ad hoc financial reporting.

• Serve as accounting contact and Workday Cost Center manager on dean’s office accounts.  Review and approve accounts payable documentation funded by dean's office accounts.

• Assist the Chief Business Officer with financial duties including set up of new accounts, preparation and review of funds transfers, Electronic Office management, serve in Workday Security Partner and Financial HR Executive roles, provide guidance to CSE faculty/staff on business related policies and systems, and act as back-up in all financial areas in Chief Business Officer's stead.

• Use information provided by VP for Research Office on annual CSE indirect cost return and prepare reports for review by Associate Dean for Research and Chief Business Officer before finalizing distribution to CSE departments and research centers.

• Coordinate trainings with CSE department and research center staff on administrative systems and business functions, prepare and update business related handbook for new CSE faculty, represent CSE and Business Affairs Office in various meetings, other duties as assigned.

• Other related functions as assigned.

Required Qualifications

• Bachelor’s degree in Business, Accounting or other closely related field

• Five years of progressively responsible work in budgeting, finance, or accounting

• Working knowledge of university policies, procedures and best practices related to financial affairs.

• Working knowledge of University's budget process, accounting system, procurement process, financial reports, COGNOS, DEFINE, Workday.

• Demonstrated ability to communicate effectively to a wide variety of business contacts, at varying levels of the organization.

• Ability to work successfully independently and as a member of a team.

• Strong attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree in business, accounting, finance, or related field. 

• More than five years of relevant experience in budgeting, finance, or accounting.

• Experience working in an academic or research environment. 

Salary Range

$110,000 + depending on qualifications

Working Conditions

• Work is performed in a standard office environment.

• Repetitive use of keyboard at workstation.

Work Shift

• Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. 

• Work outside of normal business hours may be required on an occasional basis during peak periods.

Required Materials

• Resume/CV

• Letter of interest

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.