Billing Coordinator

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

We are seeking an enthusiastic, self-motivated team player who is able to thrive in a fast-paced office environment.  The Billing Specialist is an integral part of our billing team, providing financial, administrative, and clerical services to ensure accuracy and efficiency within the accounting department. Being a professional services AEC firm, we work with our clients on a billable project basis. The overall scope of the role includes client project setup, billing, client record maintenance and client project reporting.

What You’ll Do – more specifically

• Establish new client project records in the accounting system.
• Accurately prepare and send client invoices.
• Interact with internal and external resources to resolve client billing discrepancies.
• Review client records and project financial data to ensure completeness and accuracy.
• Work closely with VERTEX Project Managers on contract administration.
• Provide support to other departments regarding accounting procedures and requirements.
• Maintain data accuracy and integrity.
• Create and distribute billing reports.
• Assist with special projects as needed.

• High school degree or equivalent, Bachelor’s degree preferred, but not necessary.
• 1-3 years of general accounting experience preferred.
• Knowledge of general accounting procedures and related computer applications.
• Proficient in computer data entry and management (speed and accuracy).
• Strong organizational skills with the ability to manage multiple competing priorities effectively.
• Dependable: takes ownership of work and ensures completion by deadlines.
• Ability to work independently and in a team environment.
• Knowledge of Deltek Accounting and MS Office a plus.

The pay rate for this role will be between $25 - $30 per hour.

All your information will be kept confidential according to EEO guidelines.

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks.  We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees).  Our “Lifetime of Learning” program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.

VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you require assistance to complete any part of the application process, please contact our Recruiting team at [email protected].

NOTICE TO THIRD PARTY AGENCIES:

Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.