Fund Accounting Manager

Position Overview

Manages and oversees all aspects of the Community Foundation’s fund accounting operations, ensuring accurate accounting of donations, grants, scholarships, and investments across various donor-restricted funds, managing the fund statement cycle, adhering to guidelines for charitable giving and donor and intent, and maintaining compliance with regulations. Supports the Finance department through preparing and reviewing general ledger entries and reconciliations, financial reporting, analysis, process improvement initiatives, administrative duties, and ad hoc requests.

Essential Job Duties and Responsibilities

• Manage and oversee the day-to-day fund accounting tasks and the complete fund accounting process, including donations, disbursements, investment transactions, and reconciling accounts for each individual donor fund
• Support timely, accurate month-end, year-end closings, assist with audit and workpaper preparation, field work, the annual audit process, 990 tax return schedules, and relevant filings
• Verify investment account activity; oversee investment dashboards and reporting
• Support investment strategies, including rebalancing investment pools, transaction paperwork, approval, and processing
• Coordinate individual fund cash and investment management for contributions and disbursements
• Verify, record payroll activity; prepare timely, accurate reconciliations of subsidiary payroll system, oversee third-party tax filings
• Prepare journal entries to record financial transactions in accordance with generally accepted accounting principles
• Oversee and/or prepare timely and accurate reconciliations of cash, investments, donations, grants, scholarships, payables, and other general ledger accounts, and subsidiary systems
• Support fund creation and stewardship, work with all other teams to provide donors and fundholders with financial expertise, reporting; oversee implementation of new fund types, administrative fee structures, changes
• Ensure adherence to donor restrictions and guidelines for each fund; allocate expenditures based on donor intent
• Assist with preparation of endowment appropriations budget in accordance with the spending policy; monitor individual fund appropriations budgets and available fund balances
• Oversee accurate and timely fund statement preparation, including detail reconciliation, reporting, review of fund balances, contribution and grant activity, and investment performance; develop processes to continuously improve presentation and accuracy
• Oversee technical administration of core financial and fund administration software; support configuration of system fields, settings, content, templates, and integrations
• Support comprehensive organizational reporting and analysis, provide data for standing dashboards and other reporting mechanisms, support maintenance of organizational dashboards
• Design and perform routine audit queries and data cleaning processes that promote the accuracy, completeness, and consistency of data within and among each system
• Maintain and optimize the foundation’s fund accounting software, fundholder portal, and subsidiary systems to ensure efficient data management and reporting
• Assist with implementing and maintaining robust internal financial controls and procedures to safeguard the foundation’s assets and prevent errors
• Support an operational excellence model for finance, fund, and investment-related activities
• Prepare financial analysis, work on ad-hoc projects to support operational goals, organizational mission, vision
• Perform miscellaneous job-related duties as requested to support department and foundation objectives
• This position does not have supervisory responsibilities

Education and Experience

• Bachelor’s degree in finance or accounting from accredited four-year college or university required; master’s degree preferred
• CPA or CMA qualification required
• Knowledge of not-for-profit and fund accounting required
• 7-10 years’ relevant experience and/or training; equivalent combination of education and experience considered
• Experience with Foundant Technologies CommunitySuite, Grant/Scholarship Lifecycle Manager (GLM/SLM) or other community foundation nonprofit software preferred
• Strong leadership, technology, analytical, and communication skills required
• Analyze and interpret general business periodicals, professional journals, technical procedurals, government regulations
• Manage multiple projects, priorities with demanding deadlines
• Apply excellent computer-use skills, e.g., Microsoft Office, especially Excel, Outlook
• Lead, manage organizational culture in a high performing, team environment
• Respond effectively to sensitive inquiries, complaints
• Possess exemplary mathematical, analytical skills that result in accurate calculations, analysis
• Employ utmost discretion in all presentations/correspondence and communication
• Practice excellent written, oral, and interpersonal communication

• Annual starting salary: $103,740
• Four-day work week
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403b, IRA)
• Life Insurance (Basic, Voluntary, AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Flexible, hybrid work environment
• Wellness Resources