Protocol Assistant

Spectrum is seeking a Protocol Assistant to provide support for our customer located at Creech AFB, Nevada. In this role, you will be responsible to unit leadership for planning, managing and executing the Wing Protocol program to include ceremonies, conferences, briefings, official and social functions, and high-level foreign and domestic visits.

Key Roles and Responsibilities

As our Protocol Assistant you will ensure that required documentation, coordination, and filing of all protocol requirements are prepared and met without errors in accordance with Air Force Instructions and other applicable unit and regulatory guidance. Typical duties include the following:

• Assist the Chief of Protocol in the development and implementation of protocol policy and procedural guidance for the Wing.
• Coordinate and consolidate initiatives, plans and actions of headquarters' elements into an integrated protocol program.
• Instruct project officers on procedures for social events, conferences, meetings, briefings, visits, ceremonies, invitations, seating, programs and other associated protocol functions.
• Apply protocol practices and procedures according to established policies, procedures, and precedents.
• Assist the Chief of Protocol in directing the implementation of officially sanctioned visits to the command through direct contact with the protocol offices of Air Force, Department of Defense, foreign embassies, state, and local organizations.
• Bbrief the 432 WG/CC and staff concerning policies, procedure, and plans pertaining to distinguished visitors and on all matters/special projects within the sphere of protocol activity.
• Assure that arrangements and details are tailored to each particular protocol event, considering the visitor's country, position, culture, and diplomatic code.
• Meet and escort distinguished visitors.
• Work special projects which require sensitivity to individuals and groups representing a variety of nationalities, cultures, and politics.
• Assist in the management and training of 432 Wing protocol staff.
• Provide appropriate long range planning, establish and implement procedures (e.g., calendar of events, advance scheduling of project officers, conferences and ceremonies).
• May occasionally require travel away from the normal duty station on military and/or commercial aircraft.
• May be required to work other than normal duty hours, which includes evenings, weekends, and/or holidays.

Experience:

• “Secret” security clearance, a driver’s license, military experience directly related to the specific contractor position and be competent with computer systems.
• Proficient in the use of programs such as Microsoft Office, SharePoint, Adobe, Access Databases, etc...
• Must have an extensive knowledge of the concepts, principles, and techniques to establish, implement, and maintain a proactive protocol program requiring extensive knowledge of military traditions and skill in working with high level military and civilian officials; and skill in establishing and maintaining effective working relationships with groups interested in or affected by the protocol program or policies.
• Public Speaking and Briefing experience to various types of audiences
• Knowledge of written and oral communication principles, methods, and techniques to conduct and coordinate protocol activities for a variety of organizations.
• Knowledge and general understanding of Air Force, major command, and military traditions related to protocol.
• Skill in gathering, evaluating, and interpreting data to arrive at valid conclusions and offer meaningful recommendations.

Education

Completion of high school or general educational development equivalency is mandatory. Competence with computer systems is essential.

Certification(s)

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources
• Stock Option Plan