Events Specialist

About Ropes & Gray

Ropes & Gray is a preeminent, global law firm. The firm has been ranked in the top-three on The American Lawyer's prestigious "A-List" for seven years and is ranked #1 on Law.com International's "A-List" in the U.K. - rankings that honor the "Best of the Best" firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Ropes & Gray is an equal opportunity employer.

Overview

The Events Specialist is responsible for the successful planning and implementation of firm-hosted and internal events. This position works closely with attorneys, marketing, business development, practice development and outside vendors.

Responsibilities

• Execute and plan firm-hosted events (seminars, receptions, dinners and webinars) through the development and implementation stages. Communicate event details and key planning dates to necessary team members. Make appropriate recommendations to assist in building practice group and firm brand.
• Fiscally responsible and substantive experience preparing, maintaining and adhering to budgets, including budget tracking.
• Responsible for event management from planning stage to on-site details, including (but not limited to) invitations, RSVP tracking, event set-up, food & beverage, audio visual, registration, staffing and speaker management.
• Evaluates venue options, makes recommendations and negotiates contracts with outside vendors (hotels, restaurants, caterers, florists, musicians, audio visual, etc.) to increase value and cost savings to the firm.
• Assist with event tracking on the global calendar and reviewing available dates to key stakeholders.
• Oversees and manages all on-site details of events from set-up to breakdown, including providing direction to other team members on-site, as needed; ability to troubleshoot as necessary.
• Prepares reports, emails and other documents for successful event outreach and follow-up efforts, as well as for evaluation of programs.
• Supports large-scale internal events.
• Coordinates with the internal teams on event related materials such as invitations, copy, signage, advertisements, and other firm-branded mediums.

Qualifications

• Bachelors' degree with 3-5 years of event planning experience, preferably in the legal or professional services industries. Prior event planning is a must.
• Proven project management skills
• Exceptional organization skills

Compensation and Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

New York: $66,700 - $96,700

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.