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Accounts Receivable / Accounts Payable Specialist - job 1 of 2

Job Title: Accounts Receivable / Accounts Payable Specialist

Position Type: Full-Time, Remote

Working Hours: U.S. client business hours

About the Role:
Our client is seeking an AR/AP Specialist to manage daily accounts receivable and accounts payable operations. This role ensures timely, accurate, and compliant transaction processing across vendors, customers, and internal accounting systems. The AR/AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to collections follow-up and reconciliation.

Responsibilities:

Accounts Payable (AP):

  • Review 20–50 vendor invoices per week for accuracy, coding, and approvals.
  • Enter invoices into accounting platforms (QuickBooks, NetSuite, Xero, SAP, or Oracle).
  • Schedule payments (ACH, wires, checks) in alignment with terms.
  • Reconcile vendor statements and resolve discrepancies.
  • Process employee reimbursements and credit card reconciliations.

Accounts Receivable (AR):

  • Generate and send 30–100 customer invoices weekly.
  • Post customer payments (ACH, wire, credit card, checks) into the AR system.
  • Maintain and monitor AR aging reports, flagging overdue balances.
  • Follow up with customers on overdue accounts, negotiate payment schedules, and escalate when necessary.
  • Record unearned revenue and adjust deferred revenue balances as needed.

Reconciliation & Reporting:

  • Reconcile AR and AP subledgers with the general ledger monthly.
  • Match cash disbursements and receipts to bank records.
  • Prepare weekly cash disbursement and collections reports.

Compliance & Controls:

  • Ensure vendor/customer data is properly documented (W-9s, contracts, terms).
  • Adhere to SOX and GAAP/IFRS standards.
  • Maintain audit-ready documentation of AP/AR cycles.

Collaboration:

  • Work with procurement on vendor set-up and terms.
  • Partner with sales teams to validate invoice data and resolve customer disputes.
  • Support month-end close with accruals and reconciliations.

What Makes You a Perfect Fit:

  • Highly detail-oriented with low tolerance for errors.
  • Strong communicator, comfortable working with both vendors and customers.
  • Organized and efficient in managing high transaction volumes.
  • Able to balance speed with accuracy and compliance.

Required Experience & Skills (Minimum):

  • 2+ years of AR/AP or bookkeeping experience.
  • Proficiency in accounting systems (QuickBooks, NetSuite, SAP, or Xero).
  • Intermediate Excel/Google Sheets (VLOOKUP, pivot tables, reconciliation templates).
  • Familiarity with vendor/customer payment processes.

Ideal Experience & Skills:

  • Multi-currency AR/AP experience.
  • Industry exposure to SaaS, real estate, manufacturing, or professional services.
  • Experience in ERP migration or AP/AR automation software (Bill.com, Tipalti).
  • Understanding of GAAP/IFRS AP/AR treatments.

What Does a Typical Day Look Like?
An AR/AP Specialist’s day is defined by owning the flow of cash-related transactions and the accuracy of the ledgers that support them. You will:

  • Own transaction processing: Enter, code, and route vendor bills for approval; create and send customer invoices; post payments and disbursements accurately and on time.
  • Maintain ledger integrity: Reconcile AR/AP subledgers to the GL; match bank activity to recorded transactions; clear exceptions and resolve discrepancies quickly.
  • Safeguard compliance: Verify vendor and customer documentation (e.g., W-9s), apply correct terms and tax treatments, and maintain audit-ready records in line with GAAP/IFRS and internal controls.
  • Partner across functions: Coordinate with procurement on vendor setup and terms, with sales on invoice accuracy and disputes, and with accounting on accruals and close timelines.
  • Provide visibility: Keep aging schedules current, surface risks (delinquencies, disputed invoices), and deliver concise status updates and cash-movement reports to finance leadership.
  • Continuously improve: Identify bottlenecks, recommend automation (e.g., Bill.com/Tipalti, OCR), refine SOPs, and help shorten the month-end close.

Essence of the role: ensure cash in/cash out is processed accurately, on time, and fully documented, so leadership has clear visibility and the books close cleanly.

Key Metrics for Success (KPIs):

  • Invoices processed with <1% error rate.
  • AP paid within agreed terms (net 30/45/60).
  • AR collection cycle within target DSO.
  • Reconciliations completed by month-end close deadlines.
  • 100% compliance with documentation and audit requirements.

Interview Process:

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (e.g., reconcile a sample AP ledger or generate AR aging report from dataset)
  • Client Interview
  • Offer & Background Verification

Average salary estimate

$60000 / YEARLY (est.)
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$50000K
$70000K

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Full-time, remote
DATE POSTED
October 15, 2025
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