Event Coordinator

About Outreach

Outreach, founded in 2014, is the only complete AI Revenue Workflow Platform that helps sales leaders benefit from connected account visibility, performance insights, and higher forecasting accuracy across every GTM team. Outreach infuses agentic AI to power 100s of use cases across sales motions. From new logo prospecting to renewal and expansion, Outreach AI automates workflows and frees sellers to focus on more strategic conversations and actions. Global organisations use Outreach to power their revenue teams, including SAP, Siemens, Snowflake, ZoomInfo, and Verizon to name a few. To learn more, please visit www.outreach.io.

The Role 

Outreach is seeking a highly organized and detail-oriented Event Coordinator to support the planning and execution of our global events and tradeshow programs. This role is critical to ensuring flawless execution across logistics, timelines, vendor coordination, and internal alignment.

The Event Coordinator works closely with the Event and Field Managers and Event Operations team to bring events to life, managing the details that make complex programs run smoothly. This role is ideal for someone who thrives in fast-paced environments, loves checklists and timelines, and wants to grow into an Event Manager role over time.

You’ll support third-party tradeshows, sponsorships, field events, customer programs, SKO, and roadshows while gaining exposure to event strategy, logistics, vendor management, budgeting, and performance measurement.

Location: Remote, United States 

• Event Planning, Coordination, Logistics, On-Site Support, Vendor and Budget Support. With details below:

• Support the execution of tradeshows, sponsorships, field events, customer events, SKO, and roadshows
• Maintain detailed project plans, timelines, and task lists to ensure all deliverables stay on track
• Help build event registration pages and maintain event collateral, tools and resources
• Coordinate internal stakeholders across Sales, Marketing, Creative, and Operations to gather requirements and confirm deadlines
• Assist with event communications, registration tracking, run of show documents, and attendee management
• Support broader marketing events beyond tradeshows, including customer events, field programs, SKO, and roadshows

• Coordinate event logistics including shipping, booth materials, swag, signage, staffing schedules, and vendor deliverables
• Track sponsorship benefits and ensure fulfillment of contracted deliverables
• Assist with on-site setup, execution, and teardown as needed
• Serve as a reliable on-site point of contact to troubleshoot issues and keep events running smoothly

• Assist with vendor coordination, RFPs and quotes, POs and invoices
• Support budget tracking and reconciliation to ensure events remain within forecast
• Help maintain organized records for contracts, assets, and event documentation

• Assist with lead capture coordination, badge scanning logistics, and data uploads
• Support post-event reporting, surveys, and recap documentation
• Help identify process improvements and execution efficiencies for future events

• 2–4 years of experience supporting marketing events, tradeshows, field marketing, or experiential programs (B2B or SaaS preferred)
• Exceptionally organized with strong attention to detail and follow-through
• Comfortable managing multiple workstreams simultaneously in a fast-paced environment
• Strong communicator who collaborates well across teams and vendors
• Proactive problem-solver who anticipates needs and takes initiative
• Familiar with project management tools (Asana preferred) and CRM systems (Salesforce a plus)
• Experience with event platforms such as Splash, Bizzabo, or Cvent is a bonus
• Willing to travel (up to ~15%) to support on-site event execution

#LI-AM1

Why You’ll Love It Here

• Flexible time off

• 401k to help you save for the future

• Generous medical, dental, and vision coverage for full-time employees and their dependents

• A parental leave program that includes options for a paid night nurse, and a gradual return to work

• Infertility/ assisted reproductive services benefit

• Employee referral bonuses to encourage the addition of great new people to the team

• Snacks and beverages in the Office, along with fun events to celebrate

• Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military

Outreach is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Our success is reliant on building teams that include people from different backgrounds and experiences who can elevate assumptions and ideas with fresh perspectives. We're dedicated to hiring the whole human, not just a resume. To that end, we look for a diverse pool of applicants-including those from historically marginalized groups. We would like to invite you to apply even if you don't think you meet all of the requirements listed below. We don't want a few lines in a job description to get between us and the opportunity to meet you.