Budget Analyst

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Interviews: Due to the high volume of applications we receive, it may take several weeks after the application deadline for us to schedule interviews.

Who we are

The Business and Fiscal Services Division (BFSD) is part of the Office of the State Court Administrator within the Oregon Judicial Department (OJD). BFSD is responsible for the business management of OJD, and our principal activities include budget preparation and administration, procurement, financial reporting, coordination of department accounting activities and operations, mandated and grant expenditures, risk management, and fixed asset management, reporting, and control.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. 

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $41.61 - $64.56.  [OR the annual salary for this position is $86,544 - $134,280.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Salary offers are made with consideration of the candidate’s education and experience.

Position Highlights

The Office of the State Court Administrator's Business and Fiscal Services Division (BFSD) in Salem, Oregon, is hiring a Budget Analyst.

In this role…

You will support your assigned courts and OSCA divisions with their budget development, allocation, and execution. You will prepare a variety of specialized reports, develop biennial budget allocations for staffing and supplies, and provide ongoing budget monitoring to compare actual expenditures against allocations and spending plans. You will analyze spending plans and patterns and will help managers make adjustments to meet their budgetary and operational goals.

Additionally, you will provide budget support during OJD’s hiring process. You will analyze the fiscal impact of all legislatively approved budgeted and non-budgeted positions and will track and report staffing expenses. You will analyze and report cost projections for current employees and potential new hires, as well as the impacts of hiring decisions and compensation changes. Using Workday, our Human Resource Information System, you will run staffing reports and provide position management. You will also report position vacancies to the Oregon Department of Administrative Services.

During legislative sessions, you will help prepare and analyze fiscal impact statements. You will help develop the Chief Justice’s recommended budget by analyzing and recommending budget proposals and developing related narrative information and fiscal data. You will provide fiscal cost modeling for grants and reports as needed. You will also provide budget analysis and support to OJD’s leadership team as requested. You will spend part of your time conducting ad hoc financial analyses for the Budget Officer and BFSD Director.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Submitted documents needs to be one of the following formats: .pdf, .doc, .docx. We are unable to open Google Docs (.gdoc) and Apple (.pages) formats.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.  Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR 

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a bachelor’s degree in business, finance, accounting, or a related field.

AND

At least three (3) years of increasingly responsible professional-level experience that typically supports the knowledge, skills, and abilities required for the position.

OR

Any combination of education and experience equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.
 

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Extensive knowledge of the Oregon Department of Administrative Services’ budget requirements and processes.
• Experience with State of Oregon Budget Systems (ORBITS/ORPICS)
• Experience writing reports and budget presentations.
• Experience performing quantitative analysis and conducting thorough and accurate financial research and analysis. 
• Experience and skill in presenting information, complex concepts, and training clearly and logically, orally and in writing, to broad audiences.
• Experience evaluating business operations to compute the impact on budgets and expenditures.
• Experience using Workday, or a similar Human Resources Information System, and a variety of spreadsheet, database, and word processing computer programs.

Working Conditions

• This is a full-time position, and the work schedule is currently 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is FLSA-exempt and ineligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required, especially during legislative sessions and during budget preparation cycles.
• Occasional travel, including possible overnight stays, may be required.
• Hybrid work may be available for this position; on-site availability is required as needed. All hybrid work assignments begin, end, or change only with administrative authority approval. In-person meetings and in-person attendance for training sessions and other office events may be required regardless of any prior approved and scheduled remote workdays.
• During periods of heavy workload (e.g., during legislative sessions), this position requires the ability to work independently in the absence of supervision.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Long periods of sitting or standing while working at a computer.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.