Senior Payroll Analyst - Remote
Skills
- Full-cycle multi-state payroll processing
- Payroll compliance (federal, state, local taxes and leave laws)
- ADP Workforce Now proficiency
- NetSuite familiarity
- Strong Excel skills and ability to build/automate workflows
- Payroll accounting, reconciliations, and accruals
- 401(k) administration and year-end processes
- Analytical problem-solving and audit capabilities
- Clear cross-functional communication
- Confidential handling of payroll data
Responsibilities
- Partner with Payroll Specialist to process end-to-end semi-monthly payroll, including tax changes, deductions, retro pay, bonuses, and off-cycle adjustments
- Serve as payroll backup when the Payroll Specialist is on leave
- Manage federal, state, and local payroll compliance, registrations, filings, and respond to agency notices
- Administer state-specific leave programs, workers’ compensation, and bi-monthly 401(k) loan processes
- Prepare payroll-related reports and accounting entries to support month-end close and reconcile payroll balance sheet accounts
- Ensure accurate onboarding in ADP with correct allocations and GL coding
- Conduct monthly payroll audits to validate pay registers, taxes, 401(k), overtime, holiday pay, and bonus tax rates
- Collaborate with People Operations to resolve employee payroll questions and implement updates
- Advise People Ops on payroll best practices and coordinate with payroll provider
- Manage year-end payroll tasks including W-2s and audit support
- Identify and implement payroll process improvements, automation, and efficiency initiatives
Education
- Bachelor’s degree in Business Administration, Finance, Accounting, or related field (required)
Benefits
- Kasa Travel Credit and employee discounts on stays
- Generous stock option plan
- Flexible PTO policy for full-time exempt employees
- Cell phone reimbursement
- 401(k) plan with company match (100% of first 1% deferred)
- Comprehensive health coverage including fertility benefits
Average salary estimate
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