Payables Administrator - Casual

Overview

Provide oversight and liaise with JHU Accounts Payable and Procurement teams to provide timely compliance for the outgoing payment process for vendors and sub- awardees.

Responsibilities

Payment Administration

• Administor and manage  outgoing non-payroll Jhpiego payments, including:
• Subawards: review, confirm and submit invoices for posting and payment aligned with contractual term and donor regulations.
• Vendors: Oversee the end to end review and approval of vendor invoices for payment.

“Customer” Management

• Provide guidance and coaching to internal requestors, stakeholders, and vendors to ensure accurate financial documentation by reviewing submissions and advising on necessary corrections or revisions.
• Ensure compliance with payment standards and timely processing of all outgoing non-payroll payments within established turnaround timelines.

Communication/ Reporting

• Maintain and update internal tracker and Jira

DELIVERABLES:

• Administer the entire vendor and subaward payment process, from invoice receipt to payment and produce requisite reporting (tracker and Jira updates)
• Orchestration of ALL outgoing non-payroll payments, including:
  • Subawards: review, confirm and submit invoices for posting and payment
  • Vendors: confirm invoices for payment

• Guide internal requestors/ stake holders and vendors to revise/ correct entries as needed.
• Analyse and address challenges/ roadblocks/ impediments to require timely payment.

DURATIONS: 90 Days

HOURS PER DAY WEEK: 7.5 hours  per day/ 27.5 per week

Required Qualifications

• High School Diploma  with 3+ years’ working in accounts payable, procurement, logistics and/or administrative support.
• Proficiency in SAP and JHU’s internal systems architecture
• Proficiency in use of Jira ticketing system in the Jhpiego context
• Familiarity with JHU teams & processes (accounts payable, treasury, procurement, and escalation avenues)
• Familiarity with Jhpiego’s SCM SOPs
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Very strong organizational skills
• Experience working in fast-paced, dynamic environment
• Highly dependable
• Sound problem-solving skills
• Ability to communicate with diverse groups and at all levels (influencing, coaching and advising)
• Strong decision-making skills and results-oriented approach
• Able to manage several major activities simultaneously
• Experience working in an international, multicultural environment, preferably in a professional office setting performing similar duties

Preferred Qualifications

• Preferred: Bachelor’s Degree

The hourly rate range for this role is expected to be: $24.20 - $29.46

Total Rewards:

The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to [email protected]

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