Administrative Assistant - Part-time

Responsibilities

We are seeking a detail-oriented and motivated Part-Time individual to join our Contract Administration team as an Administrative Assistant.

Job Summary: The Part-Time Administrative Assistant will be responsible for supporting the Contract Administration department with data entry and administrative tasks. The ideal candidate will be responsible for accurately entering and maintaining contract-related data in our systems, ensuring data integrity and supporting the administrative functions of the department. This role is ideal for someone who is highly organized, has a keen eye for detail, and is eager to learn about contract management processes.

Key Responsibilities:

• Accurately enter and update contract data into the company's database and management systems.
• Review and verify contract information for completeness and accuracy.
• Assist in maintaining and organizing electronic and physical contract files.
• Support the preparation and distribution of form documents and correspondence.
• Perform general administrative tasks such as filing, scanning, and photocopying.
• Assist with special projects and other duties as assigned.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree in business administration or a related field is a plus.
• One year or more of relevant experience, whether in employment or during attendance at an educational institution.  Experience in data entry or an administrative assistant role is preferred but not required.
• Strong attention to detail and accuracy in data entry.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication skills, both written and verbal.

Working Hours:

• Flexible part-time schedule, up to 29 hours per week.

Why work here:

• Opportunity for professional development and growth.
• Friendly and supportive work environment.

Personal Qualities

IBTS places a high value on certain personal traits that work toward creating a positive, professional, and supportive work environment, which is essential for working together and achieving success. We believe “how” you achieve your results is as important as what you achieve. The following highlights the personal traits key for success within the organization.

• Work Ethic
• Reliability/Dependability
• Collaboration/Team Contributor
• Teachable

Company Overview

Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. 

The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.

IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Oklahoma, North Carolina, Texas, Puerto Rico, and Washington, DC.

We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that maintains a diverse and inclusive workforce.  All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability or sexual orientation. This opportunity is open to Section S3 Residents.  Veterans and individuals with disabilities are encouraged to apply.

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