Marketing Project Manager

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness:  prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

We are seeking a sharp, organized, and proactive Marketing Project Manager to join our Miami-based team. This role will play a key part in helping Marketing execute smoothly by serving as the point of contact between teams, from Creative to Product to Data.

The ideal candidate has strong project management instincts, thrives in cross-functional collaboration, and brings clarity and follow-through to fast-moving priorities. You’ll report to the Director of Brand Marketing and work across the organization to ensure that marketing initiatives are executed on time, on brand, and with impact.

This role is based full time at Flow's HQ in the Bay Harbor Islands

• Project & Cross-Functional Management
• Act as the primary liaison between Marketing and:
• Studio (for creative asset needs and timelines)
• Billing (to ensure financial tracking and vendor coordination)
• Product (for HubSpot and website support/updates)
• Data (to gather performance insights, dashboards, and audience intelligence)
• Building leadership (to understand daily operations and needs)
• Ensure seamless communication and project delivery across all touchpoints

• Platform & Tool Ownership
• Fully own, operate, and optimize the internal AI tool being developed by the RTX team
• Maintain documentation and workflows to ensure AI tool is scalable and adopted effectively by the Marketing team

• Workflow & Communication
• Translate marketing campaign needs into clear action plans for collaborators
• Track and manage requests, timelines, and deliverables to keep all teams aligned
• Proactively identify blockers, bottlenecks, and areas for process improvement

• 3–5+ years of experience in marketing project management or operations
• Deep familiarity with creative workflows and content production pipelines
• Highly organized and detail-oriented, with a proactive communication style
• Experience collaborating with Product, Data, and/or Finance teams
• Comfortable learning and implementing new tools or systems, especially AI tools
• Bonus: Experience with tools like Asana, Jira, HubSpot, Figma, or Notion

Benefits

• Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)

• Paid time off and 13 paid holidays

• 401(k) retirement plan

• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)

• Access to HSA-compatible plans

• Pre-tax commuter benefits 

• Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.