Accounts Payable Agent - job 1 of 2
Company Description
We take care of our employees, and they take care of our customers!
Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems.
Our Mission
We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!
Job Description
Tasks and Duties
- Review all service provider invoices for appropriate documentation, provisions and approval prior to payment
- Ensure proper and timely entry of invoices, expense reports, check requests, etc. into financial systems
- Monitor and manage accounts, including statement reconciliation to ensure the timely payment of all open invoices.
- Review data to identify unresolved payment issues, gaps in internal and external processes, and payment trends.
- Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
- Effective communication with each vendor, service provider and district on all open invoices with escalations on items that are at-risk or past due.
- Build and maintain strong, collaborative relations with vendors and the internal network.
- Update internal systems with detailed notes listing actions and timely follow-up.
- Ensure service provider profiles are kept current and reflect corporate requirements
- Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.
- Research, reconcile and resolve invoice discrepancies
- Responsible for check research and stop payment requests as outlined
- Accountable for check stock and check security
- Assist with month end closing by identifying any necessary reclassifications and accruals
- Assist with other projects, ad-hoc data analysis and other tasks as assigned by the management team.
- Understanding of Expeditors systems to easily navigate, resolve issues and perform outlined responsibilities
- Display willingness, without request, to aid and assist team members
- Works with internal customers in Operations to provide support and assist with cost accounting and billing
- Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.
- Provide visibility to high-risk areas, and issues.
MUST BE LOCAL
Monday to Friday - 08:00am to 5:00pm
Qualifications
- Technically proficient and have strong accounting, analytical, financial modeling, and research skills
- Excellent organization skills and detailed-oriented
- Motivated self-starter and work with urgency
- Ability to thrive in a fast-paced and dynamic environment
- Proficient in MS Office applications (specifically Excel)
- Excellent written and oral English communication skills
Experience working with Microsoft Word, Excel, OneNote, and Outlook
Additional Information
Expeditors offers excellent benefits:
- Paid Vacation, Holiday, Sick Time
- Health Plan: Medical, Prescription Drug, Dental and Vision
- Life and Long Term Disability Insurance
- 401(k) Retirement Savings Plan (US only)
- Employee Stock Purchase Plan
- Training and Personnel Development Program
- Expected compensation range $22 to $36
Average salary estimate
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To set the standard for excellence in global logistics through total commitment to quality in people and customer service, with superior financial results.
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