Learning and Development Coordinator

Overview

DePaul is looking for a candidate passionate about a career in Learning & Development to join our team! The Learning and Development (L&D) Coordinator plays a key role in supporting the planning, coordination, and execution of training programs across the organization. This position serves as the primary point of contact for training-related operations, ensuring effective communication with trainers, participants, and internal stakeholders. The coordinator manages the logistical aspects of training sessions, including booking training rooms, preparing materials, overseeing inventory of supplies, and ensuring an optimal training environment.

The role also provides essential administrative support, including scheduling sessions, managing registrations, maintaining course records, compiling feedback, and assisting with on-site training logistics. Collaboration with various departments and attention to detail are critical in supporting the organization’s learning and development goals.

The ideal candidate will be highly organized, self-motivated, and proficient in Microsoft Office applications. Strong communication skills, time-management abilities, and a commitment to delivering a seamless training experience are essential for success in this role. Reliable transportation and a clean driving record are required.

Why work for DePaul?

• Make a positive difference in someone's life
• Supportive work environment
• We value diversity
• Opportunity for professional development and career advancement
• Excellent benefits (see below for details)
• Pay range for this position is $20-$20.30/hour

Responsibilities

Communication and Collaboration:

• Serve as the primary point of contact for all training-related operations.
• Communicate effectively with trainers, participants, and other stakeholders to ensure a seamless training experience.
• Collaborate with other departments to ensure training needs are met and resources are available.
• Answer questions and troubleshoot issues regarding trainings and enrollments in the Learning Management System (LMS).
• Communicate learning opportunities to the organization.

Training Room Booking:

• Identify and coordinate appropriate training spaces.
• Book rooms and ensure all necessary supplies, equipment and technology are available for training sessions.
• Manage room setup and layout according to the needs of the training program.
• Ensure snacks, drinks, and lunch (as determined by the length of the training) are available.

Inventory Management:

• Maintain an inventory of supplies and restock training materials as needed.
• Conduct regular inventory checks and report any discrepancies.

 Administrative Support:

• Administrative tasks related to training programs, such as scheduling, registration, course completion and follow up as needed with participants and managers.
• Be available to assist at the training when necessary.
• Prepare training materials, handouts, and presentations as needed.
• Compile feedback and evaluations from training sessions and provide reports to management.
• Support L&D and diversity, equity, & inclusion (DEI) team meetings by managing schedule and taking and distributing meeting minutes.
• Other duties as assigned

Qualifications

High School Diploma or GED required.

Required Skills & Abilities:

• Respects and maintains employee and vendor confidentiality
• Ability to work independently
• Ability to communicate effectively, both orally and in writing in a prompt and courteous manner
• Proficient in time-management skills
• Must be proficient in use of Microsoft applications including Office, Word, Excel, and PowerPoint.
• Organizational skills and attention to detail
• Good communication skills
• Possess a driving record that meets the agency’s clean driving record policy. Must have reliable transportation.

Work Environment

This role is 30 hours/week, Monday-Friday (onsite). 

Benefits

This position is eligible for the following pro-rated benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B with Employer Match, robust Employee Assistant Program, Staff Recognition Program and Employee Discount Program.

DePaul is an equal opportunity employer that values diversity.  All employment is decided based on qualifications, merit, and program need.