Project Coordinator

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Philadelphia Department of Planning and Development acts to coordinate the City’s planning, zoning, housing, and development functions to promote the economic health of all of Philadelphia’s neighborhoods and the city as a whole.

• Located within the Department of Planning and Development, the Division of Development Services works to educate the public and private development community on the approval processes for City Departments, Boards and Commissions. Development Services also works to resolve unique development issues or conflicting direction from different Departments, Boards and Commissions. Development Services staff also work with other City departments and quasi-governmental entities to develop publicly owned and public spaces throughout the City.

Position Summary

With oversight from the Program Manager of Development Services, the Project Coordinator position is a management support role responsible for supporting both public and private real estate development projects in Philadelphia, with a focus on supporting the administration of the City’s inclusionary housing program. The Project Coordinator applies project management skills, including customer service, policy research, data analysis, strategic planning, and public outreach, to various assignments to support entire Department of Planning and Development.

Essential Functions

Project Coordination

• Provide administrative support to the inclusionary housing program, working in collaboration with developers, leasing managers, departmental staff, and City agencies to ensure compliance with the zoning code, applicable regulations, and programmatic policies.
• Supporting development projects through the permitting process, developer support, and administration
• Monitor project progress, communicating program changes, important deadlines, and outstanding items to relevant parties as needed.
• Collaborate with departmental staff and City agencies to improve processes and align development projects with departmental goals, comprehensive plans, and community needs.

Customer Service & Education

• Serve as a point of contact for developers and leasing managers, providing education on the development and approvals process, receiving and reviewing required documentation, and providing regular feedback and updates as they move through the approvals process.
• Develop and update fact sheets, forms, and other educational materials to support the inclusionary zoning program and other initiatives for the Division;
• Prepare presentations and guides for various audiences.

Reporting

• Maintain accurate and timely digital records for all projects in the portfolio, streamlining and enhancing data management protocols and platforms as needs and technology evolve.
• Provide informed recommendations to refine the zoning code, departmental regulations, and operating procedures to improve program outcomes in alignment with Departmental and City objectives.
• Provide regular project status reports, elevating issues as necessary to maintain or confirm compliance, or to flag as noncompliant.
• Develop summaries, talking points, annual reports, and other materials as needed.

Other duties as assigned.

Competencies, Knowledge, Skills and Abilities

Skills & Abilities: Excellent written, verbal, and digital communication skills; Strong interpersonal skills and customer service orientation; attention to detail; a positive, collaborative attitude and desire to learn and teach others about the City’s efforts to encourage real estate development and affordable housing; willingness to undertake any assignments geared toward meeting the City’s goal no matter how big or small

Knowledge: Understanding of affordable housing and real estate development. Proficiency with Microsoft Office and Excel and proficient understanding of zoning, permitting, and real estate development processes.

Education:

Completion of a bachelor’s degree program at an accredited college or university with major course work in planning, economics, urban studies, or a closely related field.

Experience:

Two years of experience in affordable housing programming and compliance, real estate development, planning, administration or a related field.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources which includes a bachelor’s degree.

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $60,000-$70,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx