Deputy Agency Chief Contracting Officer - job 1 of 2

THE AGENCY YOU'LL JOIN:

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams’ administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City’s economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team.

THE TEAM YOU'LL WORK WITH:

The Mayor’s Office of Administrative Services is responsible for coordinating the day-to-day operations of the Mayor’s Office and agencies under City Hall; oversees City Hall’s $60M+ budget; manages the strategic planning and hiring of talent and resources; and provides technical support to staff.

Administrative Services comprises six units: Financial Services, Human Resources, Information Technology, Payroll and Timekeeping, Facilities and Construction Management, and the Print Shop. Additionally, the Office has a dotted-line oversight of the DCAS chauffeurs assigned to Senior Cabinet.

THE PROBLEMS YOU'LL SOLVE:

The Mayor’s Office is seeking an exceptional procurement professional to serve as the Deputy Agency Chief Contracting Officer (Deputy ACCO), assisting the Agency Chief Contracting Officer (ACCO) in overseeing Mayor’s office contracts. The successful candidate will have experience working in a fast-paced environment and possess extensive expertise in managing City procurements, including reviewing, approving, and executing documents on behalf of the ACCO. Candidates should be highly motivated and capable of retaining and communicating the big picture without compromising attention to detail. The Deputy ACCO will report directly to the Deputy Director of Financial Services. Duties will include, but are not limited to:

- Oversee the full lifecycle of contracts, from inception through registration and payment. Responsibilities include reviewing proposals, negotiating deliverables, drafting contracts, resolving procurement issues, processing amendments, renewals, and re-solicitations.
- Prepare and approve requisitions and encumbrances in the Financial Management System (FMS) and utilize other procurement platforms such as PASSPort and internal Mayoral systems to complete assigned work.
- Draft, review, and edit procurement solicitations, including but not limited to Requests for Proposals (RFPs), Negotiated Acquisitions, and Small Purchases.
- Support the ACCO as a subject matter expert on the Procurement Policy Board (PPB) Rules, policies issued by the Office of Contract Services (OCS), and directives from the Office of the Comptroller.
- Oversee the timely completion of contract solicitations, contract award and registration processes.
- Evaluate and improve internal processes to reduce procurement cycle times and enhance operational performance.
- Assist the ACCO with the development and implementation of mayoral directives associated with procurement actions, including but not limited to Minority and Women-Owned Business Enterprises and subcontractor utilization reporting.
- Chairing important agency meetings with vendors that relate to procurements and contract issues.
- Performing other related managerial duties as required. In the absence of the ACCO, perform managing and approval-level duties of that position, as delegated.
- Representing the Mayor’s Office at the MOCS ACCO meetings and various Oversight task force meetings.
- Provide updates to the Deputy Director and ACCO on citywide procurement policies, changes, and initiatives.
- Assist with Financial Services-related projects and perform other duties as assigned by the Deputy Director based on operational needs.

ABOUT YOU:

- Relevant experience in public or business administration, serving in a responsible managerial or senior supervisory capacity.
- Extensive knowledge in government procurement procedures, PPB Rules, Mayor's Office of Contract Services (MOCS) guidelines, and other relevant rules and regulations.
- Ability to balance competing priorities, complex situations, and tight deadlines
- Strong analytical thinking with a creative, problem-solving mindset
- Ability to work independently in a fast-paced environment

STRATEGIC INITIATIVE SPECIALIS - 50943

A Baccalaureate degree from an accredited college or university and three years satisfactory full-time experience related to the projects and policies to be studied in the particular position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.