Facilities Project Administrator (Associate or Experienced)

Facilities Project Administrator (Associate or Experienced)

Company:

The Boeing Company

Boeing’s Global Real Estate & Facilities (GREF) organization is seeking a dynamic and motivated Facilities Project Administrator, either at the Associate or Experienced level, to join our Northwest Everett Projects team in Everett, WA.

In this pivotal role, you will lead and support Project Management teams, driving successful project execution while fostering the professional development of team members.

As a Project Management Administrator, you will collaborate with a diverse group of professionals, including innovative engineers, strategic planners, and expert procurement specialists. Together, you will form a cohesive unit dedicated to achieving exceptional results in project delivery.

Position Responsibilities:

• Work Package Development: Create comprehensive work packages that encompass budget/funding sources, schedules, drawings, specifications, statements of work, procurement, and estimates

• Stakeholder Coordination: Collaborate with internal stakeholders, including Business Partners, Environmental Health and Safety (EHS), In-House Trades, Security, and IT, to develop and implement effective project plans

• Document Integration: Assemble and release work packages by integrating various documents such as facilities work orders, contract service requests, drawings, vendor quotes, schedules, and permits, ensuring a complete package for project implementation

• Scope Definition: Identify project needs and develop clear scopes of work to meet customer requirements effectively

• Compliance Assurance: Ensure all projects comply with Boeing and regulatory standards at city, county, state, and federal levels

• Project Closeout: Oversee comprehensive project closeout processes, ensuring proper retention of project and contract files for audit trails and compliance with Records Retention, Internal Audit, IRS, Property Accounting, Legal, and Facilities

• Implementation Monitoring: Monitor and coordinate activities on complex projects, including relocations, construction, utility shutdowns, budget management, schedules, and project reviews

• Quality Assurance: Ensure project implementation meets established quality, cost, schedule targets, and regulatory requirements

• Request Management: Validate new requests against acceptance criteria, log them into the work management system, and track progress with minimal guidance

• Evaluate contractor proposals for fair and reasonable cost, with minimal assistance on complex projects

• Administer contractor activities by participating in contractor selection, contract award, contract change negotiations, constructability reviews, and cost/schedule visibility, such as management, customer and contractor reviews to ensure compliance with standard operating procedures

• Obtain facilities design (Boeing and contract) and resource commitments for complex projects, with minimal assistance

• Develop work package that can include budget/funding source, schedule, drawings, specifications, statement of work, procurement, estimates

• Coordinate with affected parties such as customer, designers, SHEA, crafts, security, and network infrastructure to create an agreed to implementation plan

• Assemble and release work packages by collecting and integrating various individual documents such as facilities work order, contract service request, drawings, vendor quotes, schedule, permits

• Finalize work packages and provide documents to implement the project

• Evaluate requests and meet with customers to define requirements for complex projects

• Identify acceptable options with customers to clarify needs and develop the preliminary scope of work to meet the customer's requirements

• Create layouts and conceptual designs

• Ensure compliance with Boeing and regulatory standards such as city, county, state, federal, with minimal guidance

• Develop options so that facilities modifications are accomplished within project objectives

• Work with affected parties to define functionality and constructability

• Support development of conceptual, budgetary, and detailed cost estimates to assist in the business case analysis

• Negotiate, with assistance, options with customers to select the best solution for customer and company

• Ensure completion and retention of project records by following the standard operating procedure for closure and update of appropriate documents, forms, permits, work management systems, commissioning and as-built drawings, with minimal assistance on complex projects

• Ensure comprehensive closeout and retention of project and contract files to provide an audit trail for Records Retention, Internal Audit, Internal Revenue Service, Property Accounting, Legal, and Facilities

• Monitor and coordinate implementation activities on complex projects, such as relocations, construction, utility shutdowns, budget management, schedule, and project reviews, with minimal assistance

• Coordinate support functions such as vendors, security, fire, SHEA, network infrastructure and verify compliance with project documents

• Ensure that project implementation meets established quality, cost, schedule targets and regulatory requirements

• Receive customer requests for complex projects, such as construction, rearrangements, moves, and asset acquisition, via various electronic methods

• Validate against acceptance criteria for new requests and acknowledges customer requests

• Log requests into work management system to document, track, and perform work, with minimal guidance

Basic Qualifications (Required Skills/Experience):

• 1+ years of experience in communicating and collaborating directly with internal or external customers, peers, other employees, and all levels of leadership

• 1+ years of experience managing project schedules and managing programs and projects

• Experience in operations, facilities management, maintenance, manufacturing, construction projects and/or project management

Preferred Qualifications (Desired Skills/Experience):

• Project Management (PM)/ Project Management Professional (PMP) Certification

• 3+ years of related work experience or an equivalent combination of education and experience

• 3+ years of experience budgeting and forecasting

• 3+ years of experience reading and interpreting engineering drawings and specifications

• 3+ years of experience in project cost management

• 3+ years of experience with AutoCAD or similar CAD software

• 3+ years of experience with Procore project management software

Drug Free Workplace:

Boeing is a Drug Free Workplace (DFW) where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement:

This is not an Export Control position.

Safety Sensitive:

This is not a Safety Sensitive Position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Shift 1 (United States of America)

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