Accounting Associate I (Austin Public Library)
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At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. Our guiding principles—Empathy, Ethics, Excellence, Engagement, and Equity — anchor our approach in delivering services that significantly impact the lives of Austin residents. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
What Makes the City of Austin Special?
Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
Diverse and Inclusive Workplace: Work in an environment where every voice is valued, and Innovation thrives.
Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
Modern Workspaces: Work in innovative and sustainable environments designed to foster collaboration and inspiration.
By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.
Job Description:
Purpose:
This position provides accounting and financial support to City management by processing, researching, and analyzing accounting data and transactions; prepares basic financial reports and financial statements.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions.
Prepares asset, liability, and capital account entries by compiling and analyzing account information.
Researches and resolves routine billing, invoicing, financial inquiries, customer and vendor account information.
Processes travel documentation and monitors credit card activity and supplemental documentation to ensure compliance with established policies, procedures and internal controls.
Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
Responds to routine inquiries requiring a general understanding of financial systems and transactions.
Assists customers by providing requested financial information and guidance with automated or manual systems.
Maintains accounting controls and financial security by following policies and procedures and internal controls.
Responsibilities - Supervisor and/or Leadership Exercised:
None.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of bookkeeping or record keeping procedures.
Knowledge of basic financial transactions.
Skill in analyzing and interpreting financial records.
Skill in processing large volumes of numerical data.
Skill in applying bookkeeping procedures.
Skill in operating a personal computer and related equipment.
Skill in use of spreadsheets and word processing software.
Skill in operating a calculator.
Skill in effective verbal and written communication.
Skill in performing basic mathematical calculations.
Skill in classifying fiscal data and compiling reports.
Skill in analyzing, preparing, checking and balancing routine fiscal transactions and accounts.
Ability to prepare accurate financial reports and statements.
Ability to resolve problems or situations requiring the exercise of good judgment.
Ability to establish and maintain good working relationships with other City employees and the public.
Minimum Qualifications:
Graduation from an accredited high school or equivalent, and two (2) years of experience.
Any combination of related experience and/or education may be substituted.
Licenses and Certifications Required:
None.
Preferred Qualifications:
Experience preparing accounting transactions related to accounts payable and/or cash receipts for a municipality or governmental agency.
Experience with cash handling and/or bank reconciliation.
Experience with the City’s ProCard credit card payment systems, or a similar system.
Experience with the City’s Financial system AIMS, or similar system.
Experience connecting with all levels of staff, including customers/vendors, using written and verbal communication.
Demonstrate proficiency using Microsoft Word, Excel, SharePoint, and Outlook for communication, analyzing financial data, and other similar tasks.
Notes to Candidate:
The Accounting Associate I position will be responsible for processing various accounting transactions, including accounts payable, cash receipts, accounts receivable, mileage claims, travel advances and claims, journal entries, and petty cash. This position is assigned a city credit card (ProCard) for accounts payable purposes, manages contract credit card payments, and also takes on the responsibilities of a ProCard Accountant.
Work Location:
Austin Central Library - 710 West Cesar Chavez St., 78702
Salary Range:
$22.05 to $24.26 per hour
Hours:
Full Time/40 hours per week
Monday - Friday (8:00 a.m. to 5:00 p.m.)
This position offers the opportunity to telework, subject to departmental needs and approval.
Note: Hours and work schedule may vary based on operational or business needs; evenings and weekends may be required.
Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.
Application Information:
A detailed, complete COA employment application is REQUIRED. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position.
Please be sure to provide a COMPLETE and detailed employment history, including all previous employment that you wish to be considered as part of your qualifications.
For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
Incomplete applications will not be considered. Note: A cover letter and/or resume will NOT be used to substitute for an incomplete job application.
Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed.
Additional Information:
Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
All new employees are required to attend City of Austin and Austin Public Library training as scheduled and should arrange their outside schedules to accommodate such training.
This posting may be used to fill additional vacancies of the same job title that may become vacant. The additional vacancies may include a difference in work location, workweek hours, and schedule. Filling additional vacancies from this posting is based on the business needs of the department.
If Selected as the Top Candidate:
Verification of the minimum qualifications (Graduation from an accredited high school or equivalent, and two (2) years of experience. Any combination of related experience and/or education may be substituted.) will be required. You must provide proof of education from an accredited organization/institute.
Veteran:
Veteran candidates will be required to provide a copy of their DD-214
Language:
Must have the ability to read, write, and speak fluently in English.
Assessment:
Your skill level in some of the competency areas for this job may be assessed through skills testing.
Important Note to Applicants:
The Austin Public Library reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs.
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.
We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
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