Real Estate Administrative Assistant
Overview
We are seeking a detail-oriented and reliable Real Estate Administrative Assistant to support a busy Realtor specializing in high-end leasing, property management, and residential sales in California. The ideal candidate will have excellent attention to detail, strong English communication skills, and experience handling data entry, digital forms, and administrative support for real estate professionals. This role begins part-time but may expand into full-time as business volume increases during peak months.
Key Responsibilities
Real Estate Administration & Data Entry
● Prepare and process real estate forms and documentation, including CAR Forms (California Association of Realtors) and DocuSign agreements.
● Input and maintain accurate data for clients, tenants, landlords, and properties within the company’s internal systems.
● Ensure all documentation is properly formatted, error-free, and compliant with brokerage standards.
● Organize and update client records, leases, and transaction files in a timely and organized manner.
Communication & Coordination
● Draft professional email correspondence to clients, landlords, and tenants as directed by the Realtor.
● Ensure all written communication reflects the client’s tone and brand with correct grammar and spelling.
● Maintain prompt and professional responses to ensure client satisfaction and smooth transaction processes.
Support Tasks
● Assist in tracking listings, showings, and lease renewals.
● Update spreadsheets and databases for active and pending transactions.
● Support light property management-related tasks such as logging maintenance requests or tenant details.
● Provide regular status updates on administrative progress and upcoming deadlines.
Qualifications
● 2–3 years of experience as a Real Estate Assistant, Leasing Coordinator, or Administrative Assistant.
● Familiarity with CAR Forms, DocuSign, MLS systems, or similar real estate software.
● Excellent written and verbal English; strong grammar and proofreading skills are mandatory.
● Exceptional attention to detail and ability to produce error-free work.
● Highly organized, efficient, and dependable under tight deadlines.
● Proficient with Google Workspace / Microsoft Office and other online tools.
Preferred Skills & Tools
● CAR Forms (California Association of Realtors)
● DocuSign
● CRM or transaction management platforms
● Google Workspace / Microsoft Office Suite
● Real estate listing and document management tools Ideal Candidate Traits
● Meticulous with spelling, grammar, and presentation.
● Calm, efficient, and able to multitask in a fast-paced real estate environment.
● Proactive problem-solver who can anticipate needs and stay ahead of deadlines.
● Quick learner who can adapt to existing processes and tools with minimal supervision.
● Committed to accuracy, confidentiality, and professionalism.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
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