Podcast Guest Coordination & Marketing Support
About the Role
We are seeking a proactive Virtual Assistant to support the host of a U.S.-based legal podcast focused on personal injury and medical malpractice trial law. This role will primarily handle guest outreach, scheduling, and coordination for bi-weekly podcast episodes, as well as light social media support to ensure produced content is distributed across key platforms. This is a part-time position (20 hours/week) with flexible tasks and the opportunity to expand responsibilities as the podcast and related marketing efforts grow.
Key Responsibilities
Podcast Guest Coordination & Scheduling
● Manage outreach to potential guests (attorneys and trial lawyers), inviting them to
appear on the podcast.
● Coordinate guest availability with the host’s calendar, ensuring smooth scheduling and
confirmation.
● Track down and connect with potential guests from published trial verdicts or
professional announcements (light research & outreach).
● Gather headshots, bios, and relevant materials from guests prior to recording.
● Maintain a structured guest pipeline and scheduling tracker.
Podcast Marketing Support
● Receive ready-made podcast “assets” (video clips, images, quote graphics, etc.) from
the production company.
● Publish and schedule these assets across social media channels (LinkedIn, Facebook,
Instagram).
● Ensure consistency in posting cadence and brand tone.
General Administrative Support
● Assist with guest communications via email (invitations, reminders, follow-ups).
● Keep accurate records of past and upcoming episodes, guests, and content releases.
● Suggest opportunities for process improvements and additional ways to support
marketing/business development.
- Prior experience in administrative support, podcast coordination, or marketing assistance preferred.
- Strong written communication skills; professional and personable email tone.
- Experience with social media platforms (LinkedIn, Instagram, Facebook) for business use.
- Highly organized, detail-oriented, and able to manage multiple scheduling priorities.
- Comfortable conducting light online research to identify and connect with potential podcast guests.
- Proactive mindset with the ability to work independently and manage deadlines.
- Previous experience working with attorneys, professional services, or marketing in a B2B context.
- Familiarity with podcast production workflows or marketing automation tools.
- Knowledge of U.S. Eastern Standard Time scheduling.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Average salary estimate
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