Lead Payroll Specialist

Alliance Animal Health is a fast-growing private equity backed, Veterinary Service Organization that operates as a majority owner and business partner to veterinarian practices across the US. Our goal is to make it easier for our practices at every step by providing world-class business solutions like talent acquisition, marketing, human resources, finance, and operations, so that they can focus their energy on providing incredible care for animals. In fact, our Core Values are (quite literally) written with PETS in mind: Passion, Engagement, Trust and Service. 

We want our doctor partners to choose what's best for their practice because they are the experts in medicine, while we customize the support, the co-ownership approach, and business solutions based on their goals. We pride ourselves on maintaining a culture of open communication and collaboration to deliver innovative solutions to advance today’s veterinary environment - without disrupting the medical autonomy and what makes each of our hospitals unique. Because at the end of the day, our central support team exists to serve our practices. So, if you are excited about using your talents to make an impact on the health and wellness of pets - we would love to talk with you!

Responsibilities include but are not limited to:

• Oversee the daily payroll operations for a complex, rapidly growing veterinary services organization of over 4500 employees across 225 veterinary practices and 130 FEINs within ADP Workforce Now, ensuring accurate, timely payroll processing and robust internal controls.
• Process and validate bi-weekly payrolls for multiple entities, ensuring compliance with federal, state, and local laws.
• Function as a subject matter expert on payroll systems, processes, and compliance, and serves as the point of contact for escalated payroll inquiries. This role will support the Payroll Manager in process improvement, system implementation and audits.
• Provide guidance to payroll team members and clinic partners, ensuring exceptional standards of customer service, and oversee the resolution of complex payroll issues and discrepancies with accuracy and efficiency, consistently achieving resolution within 48 business hours.
• Partner with HR, Finance, Operations, and other cross-functional teams to ensure seamless integration of payroll initiatives.
• Identify and implement process improvements to optimize payroll operations. Maintain comprehensive payroll documentation, including Standard Operating Procedures (SOPs), checklists, and compliance materials to ensure regulatory adherence and operational consistency.
• Stay up to date with U.S. payroll regulations, payroll tax laws, and compliance requirements, ensuring adherence to all applicable laws and regulations and timely payroll tax setup and filings.
• Develop and maintain strong relationships with external payroll and tax vendors and ensure the smooth operation of all payroll systems (currently ADP Workforce Now) and external legal counsel.

• This is a critical technical position at AAH that requires attention to detail, knowledge of U.S. employment law, payroll systems, and an understanding of U.S. payroll and payroll tax regulations.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Exceptional attention to detail, analytical thinking, and critical thinking skills.
• Excellent organizational time management skills to manage multiple, diverse, and potentially conflicting priorities.
• In-depth knowledge of payroll laws and regulations (FLSA, IRS guidelines, etc.). Multi-state payroll experience preferred.
• Experience with payroll systems, particularly ADP Workforce Now.
• 5+ years of progressive experience in payroll operations management with at least 1 year in a leadership or supervisory role.
• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Bonus points for animal lovers!

Hybrid office environment or remote setting. Competitive compensation dependent on experience, with annual bonus potential. We also offer a robust set of medical, non-medical and retirement benefits that we encourage our employees to take advantage of. 

We want nothing more than to fuel your career goals, which is why we have created exclusive programs like Alliance Educates, Alliance Propel and Alliance Cares - to bring you financial, learning and wellness opportunities designed to enrich your growth. 

WE ARE A DRUG-FREE, EQUAL OPPORTUNITY EMPLOYER.

Company Policy & Federal & State Laws Forbid Discrimination Because of Age, Color, Race, Religion, Sex, Disability, Sexual Orientation or National Origin.

Base Salary Range: 105K - $110K annually, paid hourly, non-exempt.