Event Marketing Coordinator/Associate

About AirOps

AirOps helps brands get found and stay found in the AI era. As the first end-to-end content engineering platform, we give marketing teams the systems to win visibility across traditional and AI search with one durable advantage: quality.

Thousands of marketers use AirOps to see how their brand shows up across the new discovery landscape, prioritize the highest-impact opportunities, and create accurate, on-brand content that earns citations from AI platforms and trust from humans. We are building the platform and profession that will equip a million marketers to lead the next chapter of marketing, where creativity and intelligent systems work together and quality becomes the strategy that lasts.

AirOps is backed by Greylock, Unusual Ventures, Wing VC, Founder Collective, XFund, Village Global, Alt Capital, and more than a dozen top marketing leaders, with hubs in San Francisco, New York, and Montevideo.

About the Role

AirOps is seeking a highly organized and creative Event Marketing Coordinator / Associate to support the development and execution of high-impact events that drive community, pipeline, and brand visibility. In this role, you’ll partner closely with our Head of Events & Experiential Marketing to deliver a diverse range of experiences - from flagship conferences to intimate executive dinners, industry sponsorships and experiential gatherings.

This is an incredible opportunity for someone early in their marketing career who is energized by building, problem-solving, and operating in a fast-moving environment. You’ll balance creativity and operational excellence to bring events to life, strengthen relationships across customers and prospects, and help position AirOps as a category leader in AI-powered content and search.

What You’ll Do

• Support the planning, coordination, and execution of in-person and virtual events including conferences, roundtables, experiential field events, webinars, and third-party sponsorships.

• Manage key logistics throughout the entire event cycle — venue sourcing, vendor management, F&B coordination, AV/production, shipping, swag & giveaway sourcing, signage, travel arrangements, hotel room blocks, transportation, and onsite materials.

• Own operational details including registration setup, attendee tracking, name badges, run-of-show, and internal communication.

• Support pre-event promotion, outreach, and coordination with Sales/SDR teams to develop target attendee lists and follow-up efforts.

• Build and manage event timelines, project plans, internal run-of-show documents, and communication workflows to keep teams aligned.

• Partner with Creative to produce event assets including invitations, signage, presentations, collateral, and branded materials.

• Support the creation of post-event recaps and manage photo/video asset organization for internal and external storytelling.

• Ensure brand consistency across all event environments, materials, and attendee touchpoints.

You’ll Thrive in This Role If You Are…

• Energized by a fast-paced environment and the variety of event formats — from large conferences to curated and unique experiences.

• Exceptionally organized, detail-oriented, and skilled at managing multiple priorities simultaneously.

• A proactive problem-solver who loves to create structure, build processes, and make experiences better.

• Calm under pressure and excited to roll up your sleeves on everything from strategy to setup.

• Kind, collaborative, and comfortable partnering across teams, vendors, and customer-facing functions.

• Creative and thoughtful about guest experience and moments that spark connection.

• Curious about marketing, AI, community building, and the evolving landscape of experiential programs.

Preferred Experience

• 1–3 years of experience in event marketing, field marketing, experiential, community, or related marketing/operations roles (internships welcome).

• Experience coordinating logistics, vendors, timelines, or project management in any context.

• Comfortable using (or excited to learn) tools like Google Workspace, Notion, HubSpot / CRM platforms, Asana, Event Platforms (Luma/Splash/Cvent/Bizzabo), and project management systems

• Strong written and verbal communication skills, with a focus on clarity and follow-through.

Our Guiding Principles

1. Extreme Ownership

2. Quality

3. Curiosity and Play

4. Make Our Customers Heroes

5. Respectful Candor

Benefits

• Equity in a fast-growing startup

• Competitive benefits package tailored to your location

• Flexible time off policy

• Parental Leave

• A fun-loving and (just a bit) nerdy team that loves to move fast!